About this role
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
• Choose from a broad selection of medical, dental, life, and disability insurance options. • Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments. • Augment your education with team member tuition assistance programs. • Enjoy paid vacation time and paid holidays annually • Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.
Specialist, Facilities
$22.21 - $29.47 per hour
POSITION PROFILE
The Facilities Services Coordinator supports the daily administration and coordination of facility operations. This role acts as the communication hub between employees, leadership, vendors, and facility service teams.
Job Duties and Responsibilities
Vendor & Services Coordination
• Schedule or assist with scheduling services • AV/IT Team (myIT Service Portal) • Catering Team (Servicezone – workflow platform) • Coordinate access and information resources when needed • Updating Sharepoint page resources • Review & update SOPs periodically (various Microsoft Suite apps)
• Coordinate with Planning Team – FUTURE STATE • Servicezone update coordination • Cross-reference various context maps with SZ • coordinate Outlook information updates
• Sustainment Map updates • Outlook coordination with Servicezone
Administrative Facility Support
- Create & Maintain facility documents.
• Communications • Coordinate information updates for At A Glance (newsletter) publications • Draft & edit campus communications • Construction notices • Amenities news & hours • ERG & Social Club event marketing & announcements • Email notices • Mediatile/digital displays • Print media – posters, table tents, etc.
• Maintain Facilities Amenities document archive • MS Teams pages/Sharepoint pages
Building Access & Security Support
- Assist with Process: visitor badge registrations
• AH Security visitor system: Envoy
-Coordinate with Security Team to ensure Security protocols are used
• Provide support to vendor employees for BSC badging and security requirements
Maintenance & Facility Condition Tracking
- Identify issues when they arise and escalate/delegate when appropriate
• Coordinate one-off ticket issues within Common Space sustainment process
- Create work orders (Servicezone & myIT – AV Requests)
• Supporting Event Set up Requests • ERGs • Social Groups • BSC Summit Events • Special meeting set up requests
4. Tools & Systems
Coordinate workflows & processes and update information tools
• Coordinate with AH Security Team for Red/White Pine & The Pulse setups (Outlook calendars) • When a special event setup is requested outside of standard setups • Coordinate with Planning Team for complex requests • Develop unique setup via scaled diagrams (powerpoint)
• Sharepoint page content • Assisting with Servicezone event workflow coordination • Development of workflow process for Facilities Technicians • Café Equipment PMs & Maintenance (OQC - in development)
7. Coordinate Scheduling of Food Truck Thursdays at AH
• Initial invitation/reach out (email) • Ensure proper licensing requirements are communicated to vendors • Communicate on-site guidelines for service to participating vendors • Coordinate marketing across Arden Hills (dates & times, menus, etc.) • Collect sales data from vendors – measure success • Coordinate scheduling strategically with known ERG & Social Group events • Ensure proper licensing is obtained and submitted to BSC • City of Arden Hills & MN Department of Health guidelines
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.