About this role
Administrative Coordinator – Manufacturing Operations St. Louis, MOJob DescriptionThis on-site Administrative Coordinator role supports a St. Louis–based production facility by providing comprehensive administrative and coordination support to the operations, engineering, and maintenance teams. The position focuses on office administration, inventory and purchasing support, vendor and visitor coordination, safety and compliance recordkeeping, and workforce scheduling and timekeeping. You will help keep plant operations running smoothly by maintaining accurate records, supporting safety programs, and ensuring effective communication across teams in a fast-paced manufacturing environment.Responsibilities
• Monitor plant office and operations inventories and order supplies through the ERP system or vendor portals to ensure adequate stock levels. • Record the receipt of raw materials and supplies in the ERP system to maintain accurate inventory records. • Support sales order processing as requested by operations or other stakeholders. • Enter task lists, preventive maintenance plans, and spare parts information into the maintenance system to support equipment reliability and maintenance planning. • File maintenance and operations inspection records and equipment documentation in an organized manner. • Maintain site records in accordance with document retention requirements and company policies. • Coordinate service-vendor activities, including scheduling and communication with vendors supporting plant operations and maintenance. • Greet visitors and contractors upon arrival and review required site safety information to ensure compliance with safety procedures. • Assist operations and maintenance leaders with employee scheduling, shift assignments, schedule updates, and distribution of schedules. • Maintain employee timekeeping and attendance records, identify missing or inaccurate entries, and coordinate corrections with employees and supervisors. • Monitor and document employee point systems or attendance-related metrics and communicate relevant information to supervisors. Essential Skills
• High school diploma, GED, or related experience required. • At least 2 years of administrative experience in a fast-paced environment highly preferred. • Experience working in a manufacturing environment with a strong safety focus highly preferred. • Excellent verbal and written communication skills to interact effectively with employees, vendors, and visitors. Additional Skills & Qualifications
• Prior experience supporting operations, engineering, or maintenance teams in an industrial or production setting. • Familiarity with ERP systems for inventory management, purchasing, and order processing. Job Type & LocationThis is a Contract to Hire position based out of St. Louis, MO. Pay and BenefitsThe pay range for this position is $25.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace TypeThis is a fully onsite position in St. Louis,MO. Application DeadlineThis position is anticipated to close on Sep 19, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.