About this role
Job summary
PURPOSE OF THE ROLE:
The Finance Assistant works in a small team dealing with general financial administrative duties in a timely fashion. The postholder will be numerate and enjoy working in a finance-focused environment. They will have strong computer skills, particularly in the use of excel and computerised account systems. Ideally the Finance Assistant will have worked within Primary Care or the NHS, although this is not essential.
Working hours
Flexible working hours to cover the full time equivalent of 1.5 cover, to be discussed at Interview stage.
Main duties of the job
The Finance Assistant is responsible for:
The accurate and timely production of financial information Processing financial information as it arrives in the inbox / post and accurately responding. Paying invoices and ensuring they are accompanied by appropriate documentation Supporting supplier payments Day-to-day communication within the finance team and with the wider organisation.
About us
We are Affinity Care Primary Care Network covering a population of over 64,000 patients over 7 GP practices and 8 sites, all in the Bradford area. Our ethos is to provide patient focused care based on the model of GP-led family orientated general practice tailored to local population needs. Our practices are highly accredited training practices, level 3 research ready sites within an embedded ethos of our learning organisation.
We are a friendly enthusiastic and hard working team with opportunities for career progression and will provide support and development for anyone demonstrating capability, enthusiasm, commitment and strong work ethic.
Benefits include:
5 weeks annual leave (pro rata for part time hours)
Birthday Holiday (pro rata for part time hours)
Well-being day (pro rata for part time hours)
NHS pension
Access to Simply Health
Job description Job responsibilities
Key Responsibilities
Monitor communication and information flow into the Finance department via post, email, telephone, or other channels and respond appropriately
Input sales and purchase invoices and credit notes into the system, ensuring correct financial coding is applied
Ensure that all relevant documentation related to payment of invoices is accurate and up to date before payment is processed, such as purchase orders and delivery notes, bank details and company addresses
Supporting supplier payments, ensuring they are processed within agreed terms. These payments can be significant in value, so the post holder must be accurate and experienced in handling high value payments, referring to the Finance Manager when necessary
Produce regular aged debtor and creditor reports
Credit control and debt management for all customers including producing customer statements and reconciliations, supporting the Finance team and working alongside the Finance Manager to resolve outstanding aged debtors
Maintain effective relationships with internal and external stakeholders and respond to first line queries regarding financial issues
Monthly reconciliation of supplier statements to the purchase ledger, working to resolve any queries or differences that may arise within the roles delegated authority
Supporting with banking reconciliations
Day to day management of petty cash
Assisting and supporting the Finance Manager in a variety of tasks and procedures -especially at month and year end
Contribute as an effective team member within the Finance Services team, supporting the achievement of finance objectives, including the evaluation of processes
Provide support to the external and internal audit processes
Liaise between HR and the external payroll provider.
Provide accurate payroll data.
General office administrative duties such as filing bank statements, invoices and other documents.
Provide support to other members of the team as required
Develop strong, professional relationships with colleagues to help create a positive working environment
Promote an efficient and positive image of the organisation for all suppliers and customers
Comply with strict financial timetables, contributing to an efficient and effective financial accounting service
Undertake any other duties as agreed with the Finance Manager, in order to meet the needs of the organisation.
Person Specification
Knowledge Essential
Ideally the postholder will have experience within both the finance field and or within Primary Care.
Qualifications Essential
An understanding, acceptance and adherence to the need for strict confidentiality An understanding of data protection legislation GCSE English Language, Grade C or above (or equivalent) Experience using medical systems General Practice or NHS experience
Desirable
Experience Working knowledge of Microsoft Office Applications Evidence of willingness to learn and develop Ability to multi-task Adaptable, innovative, forward looking Enthusiasm, with energy and drive Professional and smart appearance Willing to work flexible hours as necessary Able to travel if required
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Affinity Care
Address Shipley Medical Centre
Alexandra Rd
Shipley
West Yorkshire
BD18 3EG
United Kingdom
Employer's website https://shipleymedicalpractice.nhs.uk/ (Opens in a new tab)