About this role
NeoWork is hiring an Executive Assistant to manage the calendar, communications, and logistics for two co-founders at a professional services firm. This is a remote, independent contractor role requiring high autonomy and proactive execution across integrated professional and personal coordination.
Responsibilities
Manage executive calendars for two CEOs, integrating professional meetings, business travel, conferences, military commitments, and family coordinationAttend key meetings, document action items, and track follow-up accountabilityProduce client-facing deliverables, executive summaries, and structured communications using AI tools such as ClaudeCoordinate travel logistics including flights, hotels, conference registrations, and personal schedule managementMaintain delegated inbox workflows and escalate only specific needsOperate with full access to email systems, calendars, and internal platforms to execute independently without repeated instructionsRepresent leadership in communications and maintain professional judgment when handling sensitive informationRequirements
Proven track record managing executive calendars integrating professional and personal commitmentsExperience attending meetings, capturing structured action items, and driving accountabilityProficiency using AI tools (Claude, ChatGPT) to produce client-facing and internal deliverablesExperience coordinating travel, conference registrations, and logisticsAbility to maintain confidentiality and handle sensitive personal and business informationDemonstrated ability to absorb information once and execute independently without repeated instructionsComfortable operating in fast-paced environments and escalating only critical blockersRemote-ready and responsive across US time zonesBenefits
We offer health insurance for contractorsHoliday Extra PayThe work hours generally align with standard business hours in the US, with some potential flexibility depending on the client's needs.We prioritize the mental health of our team members and offer mental health days to support their well-being.In addition to the base salary, performance-based incentives are provided.There is an annual review and appraisal process in place.There are ample opportunities for professional growth and advancement within the company.