About this role
Hi there, we’re Article. 👋 We’re a North American based furniture company creating remarkably better furniture experiences one sofa at a time. And as the Office Administrator , you’ll play an important role in keeping our Vietnam office organized, welcoming, and running smoothly by providing day-to-day administrative and operational support to our team. Why We Need You: As part of our Vietnam team, you’ll support the day-to-day operations of our office and help create an efficient, organized, and positive workplace experience for our employees and visitors. You’ll work to support the Senior Office Administrator to support office and facilities operations, employee administration, business travel, company events, vendors, purchasing, equipment, and general administrative needs. You’ll be someone the team can rely on to stay on top of the details, coordinate multiple priorities, and make sure things get done. This is a hands-on role where strong organization, ownership, and a customer-service mindset will make a meaningful difference in how our office operates every day. Why Article? What started in 2019 as a project to strengthen our relationships with our Asian vendors has grown into a permanent operation in Ho Chi Minh City. Article currently has ≈70 employees in Vietnam, across our Sourcing, Technical Product Development, Quality, HR, Logistics, PMO and Accounting functions. As a Particle (people of Article), you will have a high level of autonomy to solve challenging, meaningful problems the best way you can. That means you’re trusted to explore solutions you believe will work best (you’re the expert, after all). You’ll do all this while growing your skills within a company that is redefining the furniture industry. At Article, we grow and have fun together through regular in-office training and team activities. These moments help us build connection, collaboration, and creativity across our teams all year long. You’ll work closely with the Senior Office Administrator to support the daily operations of our Vietnam office and ensure employees have a well-organized, safe, and welcoming workplace. Office & Facilities Administration Support daily office operations, facilities, maintenance, cleaning, security, and workplace readiness. Manage office supplies, pantry inventory, equipment records, and general administrative needs. Employee & Workplace Support Support employee onboarding, offboarding, visitor arrangements, and day-to-day administrative requests. Assist with expatriate administration and maintain accurate, confidential records. Travel & Events Coordinate business travel, accommodation, and local transportation. Support company meetings, team activities, and events, including venues, catering, and logistics. Vendor & Purchasing Support Coordinate purchase requests, deliveries, invoices, and routine vendor follow-up. Maintain vendor and purchasing records and escalate issues when needed. IT & Equipment Support Track office and IT equipment and support employee equipment setup, distribution, and collection. Coordinate routine IT requests with internal support teams or vendors. Finance, Safety & General Administration Prepare invoices, expense claims, payment documentation, trackers, and routine reports. Support office safety, security, compliance, and administrative projects. Identify recurring issues and opportunities to improve office processes and employee experience.