About this role
Job summary
To be a key resource to Bexley community drug and alcohol service providing clerical and administrative support to the team.
This role involves front line work and regular contact with service users, carers, staff, and other external professionals.
This post will support the Office Manager/ Business and Performance support Manager on ensuring information is available and processes are in place to support compliance requirements, service delivery in line with contract, performance management and service development.
To provide administrative and data support that underpins the effective delivery of clinical services within the borough of Bexley.
Main duties of the job
To provide professional leadership, development and line management to junior administrative staff, volunteers including monthly one to one supervision. To be involved in the development and implementation of effective administrative procedures, systems, and data collection, including the direct provision of training as required.
To provide comprehensive administration support to the team. To act as representative for the service as appropriate at both external and internal meetings.
To support the maintenance of appropriate Health and Safety structures in the service.
About us
This post is based in Bexley Erith with The Pier Road Project, Bexley Drug and Alcohol Service.
South London and Maudsley NHS Trust provides a full range of mental health services to the people of Croydon, Lambeth, Southwark and Lewisham as well Addiction and recovery services in Bexley, Lambeth, Richmond and Wandsworth and across a number of hospitals. The Pier Road Project provides Substance Misuse Services to adults living in the borough of Bexley.
Job description Job responsibilities
o provide professional leadership, development and line management to junior administrative staff, volunteers including monthly one to one supervision. To be involved in the development and implementation of effective administrative procedures, systems, and data collection, including the direct provision of training as required.
To provide comprehensive administration support to the team. To act as representative for the service as appropriate at both external and internal meetings.
To support the maintenance of appropriate Health and Safety structures in the service.
Person Specification
Qualifications Essential
Administration qualifications, or equivalent experience. (A) Educational attainment equivalent to A level. (A)
Desirable
Management/ Leadership Qualification or equivalent experience (A) ICT/ data management qualification.
Experience Essential
Experience of working within a client facing busy office environment Experience of managing client centred information systems, such as the Trust Electronic Patient Journey System (A) Understanding of key issues effecting service provision in the NHS and Addictions and mental health services (I) Experience of producing clear, accurate, concise reports (A) Knowledge and application of databases (A) Experience of working within a framework of confidentiality (A/I) Experience of managing diaries and organising meetings/ events (A/I)
Desirable
Worked In community drug and alcohol team Understanding of NHS/Public Heath Commissioning arrangements (A)
Knowledge / Skills Essential
Able to communicate effectively both verbally and in writing at all levels within the organisation and with external stakeholders. (A/I/T) Able to produce clear reports setting out information for internal and external audiences (A/T) Ability to support the production of policies/guidelines to support clear processes within partnership (A) Presentation skills: able to provide clear concise updates for meetings (I/T) Clear and readable minute taking (A/T) Advanced IT Skills including Microsoft Word and Excel (A/T) Project and change management skills (A/I) Able to work in a challenging and demanding environment and prioritise workload (A/I) Able to take responsibility for delegated work streams and demonstrate a high level of ownership and professionalism (A/T) Able to use initiative and to prioritise workload without close supervision (A/I) Understanding of the needs of service users with substance use issues and a commitment to deliver the best possible service(A/I)
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name South London and Maudsley NHS Foundation Trust
Address The Pier Road Project
The Pier Road Project
Erith Health Centre
DA8 1RQ
United Kingdom
Employer's website https://www.slam.nhs.uk/ (Opens in a new tab)