About this role
Job summary
An exciting opportunity has arisen for a motivated and detail oriented Finance Administrator to join our busy Finance Team on a fixed-term basis to provide maternity cover.
This role offers an excellent opportunity for an experienced administrator with finance experience to contribute to the efficient completion of the practice's financial processes in a supportive and collaborative environment.
The role will work closely alongside our existing experienced finance team and the Head of Finance & Information in ensuring the thorough and accurate recording and reconciliation of the practice's finances.
Hours per week: 30 - 37.5
Contract Duration: 12 months (Maternity cover)
Working Pattern: Flexible but must work Monday
Interviews will be held on: 29th October 2026
Main duties of the job
Has previous experience in a finance, bookkeeping or accounting role
Possesses excellent organisational skills and keen attention to detail
Is confident using Xero, Microsoft Excel, Sage 50 Payroll and other Microsoft Office applications
Has strong numerical and data entry skills
Can manage competing priorities and meet deadlines
Demonstrates professionalism, integrity and confidentiality
Has excellent communication and interpersonal skills
Experience of NHS finance systems or primary care settings would be advantageous but is not essential
About us
We are a large rural practice with over 35,000 patients. As a single-practice Primary Care Network, we have a wonderful opportunity to transform care for our patients. We operate from 7 locations across Holderness, and you must also be willing to travel between sites as necessary. Our hard-working and dedicated team includes 23 GPs, an extensive multi-disciplinary team of healthcare professionals and a great patient services and administration team.
We offer a welcoming practice environment, 25 days annual leave plus bank holidays and access to the NHS pension scheme.
Job description Job responsibilities
Duties and Responsibilites
The duties and responsibilities to be undertaken by the Finance Administrator may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the Management Team. All duties are to be carried out professionally.
Monthly bank reconciliation using Xero Accounting software
Invoice production
Purchase ledger control
Accurate recording of VAT giving consideration to the complex nature of GP VAT rules
Support the Finance, Payroll and Pension Administrator with payroll calculations and payments
Petty cash management
Supporting our Data Quality Administrator with monthly drug invoice inspection and entry
Creation and reconciliation of bank payment batches using Lloyds Commercial Banking
Credit card reconciliation
Practice procurement
Liaise with practice accountants
Maintain various finance reconciliation spreadsheets
Highlight missing or inaccurate financial claims
Support the Head of Finance with Enhanced Services searches and claims
Income monitoring including reconciling monthly GMS statements and NHS income
Monitoring the Finance email inbox and highlighting/forwarding incoming emails appropriately to Finance, Payroll and Pension Administrator or Head of Finance
Other general administrative duties
Confidentiality
In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data
Health & Safety
The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice health & safety policy, the practice health & safety manual, and the practice infection control policy and published procedures. This will include:
Using personal security systems within the workplace according to practice guidelines
Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
Making effective use of training to update knowledge and skills
Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
Actively reporting of health and safety hazards and infection hazards immediately when recognised
Keeping own work areas and general/patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role
Undertaking periodic infection control training (minimum annually)
Reporting potential risks identified
Demonstrate due regard for safeguarding and promoting the welfare of children.
Equality, diversity and inclusion
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Personal/professional development
The post-holder will participate in any training programme implemented by the practice as part of this employment, with such training to include:
Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work
Responsible for undertaking own mandatory training as per practice policy
Quality
The post-holder will strive to maintain quality within the practice, and will:
Alert other team members to issues of quality and risk
Assess own performance and take accountability for own actions, either or when supervised
Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
Work effectively with individuals in other agencies to meet patients needs
Effectively manage own time, workload and resources
Communication
The post-holder should recognise the importance of effective communication within the team and will strive to:
Communicate effectively with other team members
Person Specification
Additional Criteria Essential
Ability to work as part of a team High degree of self-motivation and initiative.
Experience Essential
Xero Accounting software knowledge and experience Inputting and reconciling financial data Producing accurate and complex finance schedules and documentation. Experience in an accountancy/ finance background. Comfortable operating in a fast-paced environment.
Desirable
Experience of financial functions and requirements of a GP Practice/NHS organisation Completing payroll for a large organisation using Sage 50 Payroll experience
Qualifications Essential
Educated to a high standard of GCSEs including Maths and English
Desirable
AAT qualified or part-qualified
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Holderness Health
Address Church View Surgery
5 Market Hill House
Hedon
HU12 8JE
United Kingdom
Employer's website https://www.holdernesshealth.nhs.uk/ (Opens in a new tab)