About this role
Job Summary
The Accounts Payable Officer is responsible for the accurate and timely processing of supplier invoices and payments, ensuring compliance with company policies in accordance with the authority matrix and local statutory requirements in Trinidad & Tobago. The role supports effective cash flow management and maintains strong vendor relationships.
Duties and Responsibilities
Accounts Payable processing and payments
Ensure all invoices are properly authorizedEnsure where necessary invoices are VAT compliant as per the requirements of the Board of Inland RevenuePerform 3-way matching of purchase orders, delivery notes, and invoicesReview, verify, and process supplier invoices in accordance with payment terms in a timely manner, and ensure expenses are charged to the correct line of business (LoB), function code and general ledger accountPrepare and process payments via cheques, and direct deposits using the online banking platformMaintain accurate records of all payment transactionsReconciliations
Reconcile supplier statements and resolve discrepancies promptlyInvestigate and follow up on outstanding invoices or billing issues with suppliers in a timely mannerMaintain an accurate and up-to-date accounts payable ledgerFinancial Reporting & Month-End
Assist with month-end close, including accruals and account reconciliationsPrepare accounts payable aging reports and other financial reportsMonitor and report on outstanding liabilitiesCompliance & Audit
Ensure adherence to internal financial controls, company policies and authority matrixMaintain proper documentation for audit purposesAssist with internal and external auditsCollaboration
Liaise with procurement and other departments to ensure that all requests for payments are complete before processing
Requirements
Qualifications & Experience
Associate’s or Bachelor’s degree in Accounting, Finance, or a related fieldPursuing or completing a professional qualification such as ACCA or CIMA is an assetMinimum of 2–4 years’ experience in accounts payable or similar functionExperience using accounting software (e.g., Microsoft Dynamics – Business Central, or similar systems)
Skills & Competencies
Strong attention to detail and accuracyGood knowledge of VAT and local financial regulationsProficiency in Microsoft Excel and accounting systemsStrong organizational and time management skillsGood communication and interpersonal skillsAbility to meet deadlines in a fast-paced environment
Key Attributes
High level of integrity and confidentialityStrong problem-solving skillsAbility to work independently and as part of a teamProactive and results-orientedBenefits
Benefits
Health insurancePension plan contributionsPaid vacation and sick leaveOpportunities for professional development