About this role
NeoWork is seeking a Back-Office Specialist to join the team supporting a US-based law firm's litigation and case management practice. In this role, you will provide behind-the-scenes administrative support to keep internal workflows, documentation, and scheduling running smoothly — allowing attorneys and intake teams to focus on their core work.
This is a fully remote, non-client-facing position. You will manage calendars, track legal deadlines, handle document organization, and ensure all administrative processes are completed accurately and on time. The role is best suited for someone who thrives in structured, process-driven environments and takes genuine pride in precision and organization.
If you have a background in legal or administrative support, a sharp eye for detail, and enjoy owning your tasks independently, this is the role for you.
Responsibilities
Manage calendars, appointments, and scheduling across legal teamsPerform docket monitoring and track case-related deadlines and updatesHandle legal documents, including Bates stamping and systematic document organizationMaintain structured and accurate records across internal systemsSupport general administrative tasks for attorneys and intake teamsEnsure all tasks are completed in line with defined processes and timelinesProvide flexible cross-functional administrative support as neededFlag delays or discrepancies proactively to supervisorsRequirements
Strong administrative and organizational skills with high attention to detailPrior experience in legal support, virtual assistance, or a similarly structured back-office environment preferredStrong written English communication skillsAbility to work independently and manage multiple tasks with minimal supervisionComfortable operating in a process-driven, accuracy-focused, remote work environmentFamiliarity with legal document handling and terminology is a plus Preferred Tools & SystemsLegal case management platforms (e.g., Clio, MyCase, FileVine, or similar)Document management systems or e-filing toolsGoogle Workspace (Gmail, Google Calendar, Google Drive) or Microsoft Office 365Task and project tracking tools (e.g., Asana, ClickUp, Monday.com, Notion)VoIP or communication tools used in virtual office environments (e.g., RingCentral, Zoom, Slack)Benefits
100% home-based positionHealth insurance for contractorsHoliday Extra PayWork hours aligned with standard US business hours, with potential flexibility depending on client needsMental health days to support team well-beingPerformance-based incentives in addition to base salaryAnnual review and appraisal processAmple opportunities for professional growth and advancement within the company