About this role
When our values align, there's no limit to what we can achieve. At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do. Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.
🎯 An Exciting Opportunity in Congress & Event Management Parexel, a leading Clinical Research Organization, is seeking an experienced Specialist, Meeting Services to lead complex international congresses and pharmaceutical meetings. If you have a proven track record delivering world-class events in fast-paced, client-focused environments, we want to hear from you. 📌 About the Role You'll lead all aspects of congress management—from planning through post-event analysis—managing high-profile international meetings, delegate logistics, venue coordination, and on-site execution. You'll work with prestigious clients, ensure exceptional quality and on-time delivery within budget, and maintain compliance with pharmaceutical industry standards. 🔑 Key Responsibilities Congress & Event Management
• Lead congress delivery across all operational phases • Oversee delegate travel and international meeting logistics • Conduct site visits and manage on-site delivery • Recommend venues and ensure compliance with industry guidelines Project Execution
• Lead project planning and maintain oversight of deliverables • Manage supplier communication and resolve issues proactively • Meet tight deadlines and provide quality control guidance Client Relationship Management
• Manage client expectations and scope changes • Attend and lead client meetings and provide regular status updates • Identify opportunities for follow-on business Finance & Budget Management
• Ensure accurate project scoping and budget management • Monitor profitability and financial compliance • Communicate cost implications to management Specialized Knowledge
• Maintain expertise in virtual meeting platforms and registration tools • Stay current on industry knowledge, SOPs, and supplier landscape • Work with minimal supervision and provide cover for Senior Specialist ✅ Essential Requirements Congress & Event Management Experience (REQUIRED)
• Proven conference and event organization experience • Relevant experience in pharmaceutical, clinical research, or healthcare • Demonstrated ability to manage meetings on time with high quality • Strong understanding of international congress logistics Core Skills & Competencies
• Client-focused approach with professional communication skills • Strong problem-solving and organizational abilities • Technical expertise in meeting management tools and registration software • Proficiency with Word, Excel, and PowerPoint • Flexible attitude and willingness to work in matrix environments Professional Competencies: Client Focus • Integrity • Teamwork • Results Orientation • Business Analysis • Communication • Influencing • Networking • Problem-Solving • Self-Confidence Education Bachelor's Degree (REQUIRED) 🌟 Why Join Parexel's Meeting Services Team?
• Lead complex, high-profile projects in clinical research and pharma • Work with prestigious international clients • Develop expertise in a specialized, growing field • Collaborate with talented colleagues across Account Management and Operations • Make real impact on critical industry events 🚀 Ready to Make Your Mark? If you have the congress management experience we're looking for, and you're excited about leading high-impact meeting projects at Parexel, apply now and join a team that values expertise, professionalism, and excellence. Parexel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.