About this role
Level 3 Business Administration Apprenticeship - Birley Primary Academy
Job purpose:
To work as part of a team ensuring the school office runs efficiently, whilst maintaining a friendly and professional service to the community, colleagues and governors.
To role model high standards, as the first point of contact for most visitors and enquiries to the school.
Key Apprenticeship Details
• Hours: Monday-Thursday 8.30am-4.30pm (30 mins break-time tbc) Friday 8.30am-4.00pm (30mins-time tbc)
• 37 hours per week -Term time only (39 weeks)
• Wage: £8 per hour, Pay is pro-rata
• Location: Birley Primary Academy, Hayfield Cres, Sheffield S12 3AB
• Duration: 18 months
Duties and Responsibilities:
• Ensuring that all visitors are welcomed in a polite and professional manner, maintaining full compliance with the Visitors/Contractors On-Site Checks.
• General administration duties, such as preparing letters, texts and handouts.
• Ensure that Keeping Children Safe in Education statutory guidance underpins all interaction with visitors, contractors and agency staff on site.
• E-mail management and responding where appropriate.
• To process the school dinner systems in place within the academy.
• Carry out first day absence calling and report to SLT unexplained absences.
• On occasion may be required to accompany another with home visits.
• Process holiday absence requests
• Report collation and information gathering, general administration, business analysis and any other duties as required by school management (e.g.; persistent absence monitoring)
• Ensure pupil attendance is monitored and high light to SLT any areas of concern.
• Providing an accurate and confidential administrative service, including typing of correspondence, spreadsheets and presentations.
• Dealing with incoming correspondence including calls, post and e-mails in a professional manner.
• Assist with pupil first aid / welfare duties, looking after sick children, liaising with parents / staff etc. administering medication when necessary, in accordance with the school policy on administering medication.
• Undertaking ad hoc projects.
• Minute taking.
• Ensure the office and entrance area is well presented, tidy and organised.
• Process online payment system for parents to pay for trips/afterschool clubs etc.
Influencing and Managing Relationships:
• Headteacher
• L.E.A.D. Central Support
• External agencies
• Parents and carers
• Governors
• Senior Leadership Team
• Staff
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