About this role
Title: Human Resource Specialist Work Unit/Location: Central Office Human Resource Department Reports to: Director/Manager of Human Resources Supervises: N/A
Contract Length: 203days Pay Schedule: Specialist Pay Schedule Overtime Status: 40 hours
Hours: 7:30 a.m. – 4:30 a.m. Union Status: Non-Union Licensure: N/A
General Job Function: To facilitate effective and efficient management of the Human Resource Office in support of the duties and responsibilities of the Manager/Director Education/Training/Experience:
• High School graduate
• Must have a minimum of 3 years of experience in Human Resources
• Must have knowledge and demonstrate skills in office equipment and computer programs
• Proficient in Microsoft Word, Excel, Access, PowerPoint, and Outlook.
Knowledge/Skills and Abilities:
• Acquired competencies relating to effective office practices and procedures
• File Maintenance and Records Administration
Resources Used in Performing Job Include (but are not limited to): Standard office equipment and a vehicle for district travel. A district car may be used or if the employee uses his/her own vehicle, mileage reimbursement is available. Physical/Cognitive Requirements: Regularly required to walk, talk and listen. Frequently is required to stand and sit. Required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, and depth perception. Light lifting at times. Environmental Conditions: The noise level in the work environment is usually moderate. Essential Job Functions:
• Maintenance of all personnel records for certified and non-certified employees and adhere to strict confidentiality requirements.
• Assist the HR Manager/Director in compiling and posting all vacancy announcements
• Compile personnel action forms(PAF's) and START ORDERS.
• Obtain, collect, and organize pertinent data as needed for reports and annual budget, and assists HR Manager/Director in completing required personnel reports.
• Advise employees of licensure/certification procedures and Highly qualified staus
• Assesses training and experience of applicants for certified positions and determines eligibility in accordance with New Mexico State requirements.
• Assist the HR Manager/Director in initiating and overseeing evaluations for district employees.
• Processing New Employees to include background checks, fingerprinting, drug testing, all new hire paperwork, letters of intent, contracts, personnel file, badges.
• Handle routine correspondence with applicants and employees as well as requests for information.
• Assist the HR Manager/Director with all requests
• Writing Letters
• Collecting Information that is sent out to all staff
• Retrieving all documentation from all staff
• Filing all documents into the Personnel Files when retrieval is complete
• Maintenance of Synergy/Visions/Access/Timeclock/Online application systems
• Maintain day-to-day routine functioning of the Human Resource Office
• Ensure absolute confidentiality and security of District personnel files, enforcing limitations and structured utilization of such files, by persons whose access is authorized only by the Superintendent and/or Director
• Filing of all documents in a timely manner
• On-line Applicants
• Print application and corresponding documents
• Respond with email of missing information
• Check Licensure and print for file
• File
• Make copies as per requests
• Other duties as assigned.
Personal Accountability:
• Demonstrates reliability as evidenced by attendance records and punctuality.
• Properly notifies supervisor and/or designee of absences or tardiness.
• Begins and completes work within the allotted time.
• Consistently appears in attire appropriate to the work environment.
• Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application,
• Protects the District's resources through appropriate and careful use of supplies and equipment.
• Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.
EMPLOYMENT: Upon an offer of employment, pass a pre-employment drug test and comply with the Immigration Reform and Control Act of 1968, pass a background check and provide necessary documentation qualifications.