About this role
PURPOSE Perform a variety of technical accounting and audit duties in support of assigned District accounts and functions; process, record, evaluate and audit various transactions; prepare and maintain a variety of manual and automated financial and statistical records and reports. MINIMUM QUALIFICATIONS
• High school diploma or equivalent required. Associates' degree in Business Administration, Accounting, Office Administration, or related field preferred.
• At least two years' general accounting clerical, administrative, records management, or office support experience, required.
• Experience in a school district, government agency, accounting office, or compliance environment, preferred.
• Must have strong office, computer and oral and written communication skills. Incumbents must possess knowledge of the technical aspects, methods, processes, principles, practices, procedures and terminology used in assigned field.
• Valid driver's license with clean motor vehicle record (MVR) per FWCS requirements.
ESSENTIAL FUNCTIONS
• Provide technical accounting support for various accounts and functions such as accounts payable and accounts receivable; audit accounts for errors and make appropriate adjustments.
• Calculate, assemble, match, sort, review, code and post a variety of financial and statistical data; maintain, review and adjust assigned accounts; update accounts to reflect income and expenditure; balance and reconcile various accounts as directed.
• Prepare, process, verify, evaluate and audit a variety of financial transactions such as vouchers, warrants, reimbursements and purchase orders; verify accuracy of related information; calculate, prepare and assure accuracy of outgoing warrants and payments.
• Process accounts payable as assigned; prepare, audit and code claims for payment and approval according to FWCS policies and procedures; assure accuracy and completeness of invoices; verify invoices and match with purchase orders and other documents.
• Research, compile, prepare and revise accounting data; prepare and maintain a variety of auditable financial records, logs, reports and files related to accounts, income, expenditures, warrants, claims, insurance, rebates, projects and assigned activities.
• Input and update a variety of financial data in an assigned computer system; establish and maintain automated records and files; initiate queries, develop spreadsheets and generate various computerized reports; assure accuracy of input and output data.
• Travel to pick up funding at schools, deposit these funds at the bank and reconcile ECA Treasurer books in EPES.
• Responsible to help train new Treasurers, when needed
• Distribute, receive, open, sort, process and distribute various fiscal forms, documents and applications; compare and reconcile forms, statements, records, reports and other financial documents; identify errors, make corrections and resolve discrepancies.
• Audit accounts payable and verify and compare vendor information, cost calculations, addresses and other information; maintain contact with vendors to modify and clarify invoices and resolve discrepancies; prepare emergency warrants as needed.
• Process accounts receivable as assigned; receive, process, code and verify incoming monies; create account numbers in the general ledger for revenue; issue receipts; check money totals against receipts and invoices to assure accuracy; prepare bank deposits and related paperwork.
• Calculate and input encumbrances for budget purposes; maintain related expenditure data; balance and reconcile payroll distribution and encumbrances for the general ledger.
• Confer with FWCS personnel, various outside agencies and the public to exchange information and resolve issues or concerns concerning assigned accounting functions and transactions.
• Process payroll for an assigned segment of employees; assure employees are paid in an accurate and timely manner; receive, review, verify and process various payroll records and documents; calculate a variety of payroll-related data.
• Compose, distribute and respond to fiscal correspondence; prepare warrants and various other materials for mailing and distribution.
• Issue, collect and process a variety of financial forms such as 1099's and W-9's.
• Supports the FWCS Schools of Success mission to empower all students to reach their potential through equitable and relevant community-connected experiences to ensure students achieve at least one of the 4E's - (Enrollment, Employment, Enlistment, or Entrepreneurship.)
• Positively promotes and embodies the FWCS Schools of Success six core competencies in our daily work: Creativity and Innovation, Critical and Analytical Thinking, Collaboration, Communication, Cultural Agility, and Self-Direction
• Perform related duties, as assigned.
? PHYSICAL REQUIREMENTS To perform the essential functions of this job effectively and safely, employees must meet the following physical qualifications:
• Communication Skills:?Ability to speak clearly and hear effectively in various environments.
• Manual Dexterity:?Adeptness in the use of hands and fingers.
• Postural Endurance:?Sit or stand for prolonged periods, as the job requires.
• Flexibility:?Ability to bend at the waist, kneel, or crouch to perform specific duties.
• Visual Acuity:?Close vision ability with the capacity to adjust focus.
• Mobility:?Freedom to sit or walk at will throughout the work environment and travel between school locations and banking institutions.
• Strength and Stamina:?Capability to lift, carry, push, or pull up to twenty (25) pounds or more.
FWCS will reasonably accommodate individuals with disabilities to perform these essential functions.