About this role
Reports to: Business Manager FUNCTION: Must perform a wide variety of bookkeeping, accounts payable, and office related functions. Primary responsible for all aspects of accounts payable processes, accounts receivable processes, and other district-wide support duties including cross training. RESPONSIBILITIES AND DUTIES: 1. Assist in maintaining general order and efficient operation in the Business Office and other aspects of the district/schools as needed; 2. Routinely performs and/or implements district level functions, office functions, operations, procedures, and systems that support and enhance district level and school level operations; 3. Take initiative and provide assistance to the staff, teachers, administrators, students and parents; 4. Input and maintain data with precision and accuracy in print documents and electronic systems (Infinite Visions, Microsoft Office, Google Docs, etc.), as needed; 5. Use independent judgment to analyze the operations in the business office, identify potential problems, bring them to the attention of appropriate staff and/or administrators; 6. Exercise independent judgment in correcting errors or omissions in print and electronic files, procedures, operations and functions; 7. Review & enter purchase orders following the unified chart of accounts; monitor and manage account balances; 8. Maintain accurate financial records; 9. Ensure materials/supplies needed for the operation of the school are available; 10. Process forms and maintain accurate records of students and staff; 11. Maintain legally required and appropriate levels of confidentiality; 12. Cross train and provide support in other roles in the business office and other offices as necessary; 13. Create and distribute routine and confidential internal and external; communication in print and electronic form as requested; 14. Effectively use productivity software (Infinite Vision, Word, Excel, Outlook, PowerPoint, Google Docs, etc.) to organize and maximize the efficiency of the business office; 15. Use electronic media such as email and the school and district website to communicate with staff and the community; 16. Maintain a regular filing system as well as appropriately locked files of confidential staff records and other information, and prepare them for permanent storage; 17. Process incoming telephone calls, mail, and other correspondence, maintains accurate records of these communication, and forwards relevant information to teachers, staff, guidance counselors and administrators, as appropriate; 18. Create and distribute routine and confidential internal and external; communication in print and electronic form as requested; 19. Exercise patience and tact when dealing with parents, students, teachers, administrators, and the public; 20. Specific vision ability required by this job includes close vision and distance vision; 21. Occasionally, yet essential to this position, the individual must meet deadlines with severe time constraints; the position may require the employee to work irregular or extended hours, direct responsibility for the safety, well-being, or work output of other people, and meet multiple demands from several people; 22. Drive to and from the middle school, high school, and other locations as needed; 23. Work collaboratively and professionally with staff, teachers, and administrators in the FosterGlocester Regional School District, and the community; 24. Assist staff, teachers, and administrators in the performance of duties such as copying, form completion, assembling materials, etc., to support the operations of the district as requested; 25. Facilitate and support the implementation of school, district and state initiatives; 26. Perform the functions of the position in accordance with the Code of Professional Responsibilities, governing laws and regulations, and all School Committee and district policies, procedures, and administrative directives; and 27. Performs other related duties and responsibilities as assigned by the Business Manager or designee.
MINIMUM QUALIFICATIONS: Associate Degree or Administrative Assistant / Secretary Training Program required; Two plus years of successful financial, bookkeeping, or secretarial experience; Knowledge & experience with automated accounting software required, with preference to experience with Infinite Vision accounting software; Knowledge of and experience with the use a variety technology programs and systems, including but not limited to Word, Excel, Outlook, PowerPoint and Google Docs, in order to maximize the efficiency of the schools; Ability to work with mathematical concepts, apply concepts such as fractions, percentages, ratios, and proportions to practical situations; Knowledge UCOA, automated accounting systems and accounting practices and ability to prepare financial report requests in a timely manner; Highly effective organizational, interpersonal, and written communication skills; Knowledge of and experience with managing accounts payable, auditing and approving expenses, and other financial record keeping; Knowledge and skills to maintain high level of confidentiality; Knowledge and skills to multitask and work in a busy environment; Knowledge and skills to maintain accurate financial and school/district records and documentation; Knowledge and skills to manage operations of the district business office and other school offices in order to coordinate and support staff, teachers, and administrators in achieving the mission of the district; and Terms of Employment: Long Term Substitute APPLICATION PROCEDURES Interested persons are to submit a letter of intent, resume, three letters of recommendation, and other pertinent qualifications before the posted closing date. Qualifications will be determined and the position will be filled through an application and/or interview process. A State and Federal BCI check, with no disqualifying remarks, is required for all new employees in the Foster-Glocester Regional School District. Foster-Glocester Regional Schools reserves the right to withdraw a job posting / offer if it deems it is in the best interest of the district to do so. An Equal Opportunity/Affirmative Action Employer.