About this role
*Office Administrator* *Date:* August 25, 2026.
At EPro Consultants, we help the people in our community to grow.
We are dedicated to building a diverse community, one where employees feel a sense of belonging, they are valued for their contributions and the perspectives they bring. We believe in the value of shared knowledge to better consult, create, and encourage diverse perspectives, to provide innovative solutions across the busiest cities and the most remote regions of Canada.
*Based at: *Abbotsford Office
*Position Description: *Providing a positive impression of the firm through exceptional customer service to internal and external clients.
*Position Description:* Providing a positive impression of the firm through exceptional customer service to internal and external clients.
*Specific Responsibilities Include: *
* Receive, date and time stamp tender packages for Project Managers (PMs). * Coordinate office couriers on a timely basis, as required. * Assist project teams with all support tasks such as:
a) new opportunity set up
b) proposal preparation and follow-up
c) editing, formatting, and proofing of all project documentation(reports, specifications, construction contracts, spreadsheets, etc.)
d) updating appropriate EPro project tracking tools
* Attending project meetings and taking meeting minutes, as required. * May assist with booking travel, accommodation, and meetings as appropriate. * Prepare meeting agendas, and documentation and distribute minutes. * Assist PMs with project tracking and maintenance of client contact information. * May receive, deliver, and track drawings for specific projects. * Basic understanding of drawings for advanced proposal/report preparation assistance will be an asset (training will be provided as needed). * Assist with project close-out including compiling all close-out documents. * Develop a wealth of company knowledge to appropriately assist inquiries from the public. * Other support tasks as necessary including but not limited to answering and directing telephone calls, greeting visitors, and distributing mail. * Set up/ coordinate meetings, site visits and Field Reviews * Email Field Reviews to clients / Contractors * Stock up the office and manage the inventory. * Accounts Receivable and Payable and follow up on all invoices. * Forward emails to appropriate departments as required. * Bookkeeping.
*Qualifications and Experience:*
* A Certificate in Business Administration or a similar program is preferred. * Minimum of 1 year of administrative or related experience. * Strong ability for marketing/sales support tasks. * Enjoys administrative work and has an interest in engineering or project management. * Must have a valid driver?s license and personal vehicle.
*Skills and Capabilities:*
* Highly organized and able to work in a dynamic atmosphere. * Good interpersonal skills; a person who listens well, respects the diversity of opinions, and has an open, clear, and succinct communication style. * Effective organizational and time management skills in handling multiple projects, performing a variety of tasks, and meeting required deadlines. * Application knowledge of programs (including Microsoft Office 365, SharePoint, etc.). * Able to take on new/additional roles and responsibilities on a proactive basis.
*Job Types: *Full-time
*Benefits: *Available after 3 months of the probationary period
*Work Schedule: *8-hour shift, Monday to Friday
*Work remotely: *No
*Please email your resume to: [email protected]*
Job Types: Full-time, Permanent
Pay: $18.25-$21.00 per hour
Expected hours: 40.0 per week
Benefits: * Dental care * Disability insurance * Extended health care * On-site parking * Paid time off * Vision care Flexible language requirement: * French not required
Education: * Secondary School (preferred)
Experience: * Administrative: 2 years (preferred)
Work Location: In person