About this role
*About Us:*
At ETAC, we are committed to powering projects of industry across North America. Our core business is to supply electrical transformers and related equipment into the Utility, Manufacturing, Construction, Mining and Data Center industries.
*Job Overview:*
ETAC is seeking a highly organized and proactive Executive Assistant to support the CFO with daily administrative, business, and operational responsibilities.
The successful candidate will help manage schedules, coordinate communications, organize documents, and assist with special projects while maintaining professionalism and confidentiality.
This is a full-time, permanent position offering competitive salary, group health benefits, professional development support, and a dynamic work environment.
*Key Responsibilities*
* Manage the CFO?s calendar, appointments, meetings, and travel arrangements. * Screen and prioritize emails, phone calls, and correspondence. * Prepare, proofread, and organize business documents, reports, presentations, and meeting materials. * Coordinate meetings with customers, suppliers, and business partners. * Take meeting notes and follow up on action items as required. * Maintain organized electronic and physical filing systems. * Assist with quotations, proposals, contracts, and other business documentation. * Coordinate with internal departments to ensure projects and tasks remain on schedule. * Track outstanding items and provide reminders on important deadlines and follow-ups. * Assist with event planning, customer visits, and company meetings. * Conduct research and gather information to support business development and strategic initiatives. * Handle confidential and sensitive business information with discretion. * Provide general administrative and operational support and perform other duties as assigned.
*Preferred Qualifications*
* Minimum 3 years of experience as an Executive Assistant, Administrative Assistant, or in a similar administrative support role. * Post-secondary education in Business Administration, Office Administration, Accounting, Finance, or a related field is preferred. * Excellent written and verbal communication skills in English. * Strong organizational, time management, and multitasking skills. * Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint. * Experience handling financial, banking, payroll, or cost-related documentation is considered an asset. * Professional, detail-oriented, and able to handle confidential information with discretion. * Experience working in engineering, manufacturing, or industrial industries is considered an asset. * Education or experience in law, legal administration, or as a paralegal is considered an asset but is not required. * Mandarin language skills are considered an asset but are not required.
Job Types: Full-time, Permanent
Pay: From $26.00 per hour
Benefits: * Dental care * Extended health care * Paid time off
Education: * Secondary School (preferred)
Experience: * Executive Assistant: 3 years (required)
Work Location: In person