About this role
Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year. Office management and supervision. Administrative assistant and secretarial science, general. General office occupations and clerical services. or equivalent experience. Work setting: Office. Rural area. Warehouse. Associations and non profit organizations. General office. Agriculture, fishing and/or forestry. Business office. Tasks: Type and proofread correspondence, forms and other documents. Receive and forward telephone or electronic enquiries. Work on reports from manual or electronic files, inventories and databases. Sort, process and verify applications, receipts and other documents. Process incoming and outgoing mail manually or electronically. Send and receive messages. Perform basic bookkeeping tasks. Prepare and format page presentation. Compile data, statistics and other information. Prepare invoices and bank deposits. Provide general information to clients and the public. Photocopy and collate documents for distribution, mailing and filing. Order office supplies and maintain inventory. Conduct research. Perform data entry. Provide customer service. File material in storage area. Label files according to retention and disposal schedules. Label, file and retrieve documents. Locate and remove files requested. Organize and schedule office work. Prepare and monitor contracts and budgets. Store, update and retrieve financial data. Proofread data. Prepare journal entry. Prepare other statistical, financial and accounting reports. Receive and register documents for data entry. Operate computerized scanning machines. Computer and technology knowledge: Social Media. MS Word. Accounting software. MS PowerPoint. Adobe Acrobat Reader. MS Excel. MS Outlook. MS Windows. Electronic mail. Data administration. Scanning system. Google Docs. Sage Accounting Software. Google Drive. Bookkeeping and accounting: Manual. Equipment and machinery experience: Scanner. Computerized high speed colour copiers. Additional sector experience: Fisheries. Area of specialization: Reports. Forms and records. Financial statements. Invoices. Charts, tables, graphs and diagrams. Correspondence. Shipping and receiving. Advertising. Payroll services. Security and safety: Bondable. Confidential security clearance. Criminal record check. Vulnerable sector check. Reference required. Transportation/travel information: Own transportation. Own vehicle. Valid driver's licence. Public transportation is not available. Work conditions and physical capabilities: Fast-paced environment. Work under pressure. Tight deadlines. Repetitive tasks. Combination of sitting, standing, walking. Sitting. Bending, crouching, kneeling. Attention to detail. Work with minimal supervision. Personal suitability: Adaptability. Collaborative. Efficiency. Energetic. Hardworking. Integrity. Outgoing. Positive attitude. Proactive. Quick learner. Time management. Accurate. Client focus. Dependability. Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Organized. Reliability. Punctuality. Resourcefulness. Team player. Screening questions: Are you available to start on the date listed in the job posting?. Do you have experience working in this field?. Do you meet the language requirements listed in the job posting for the position (English or French)?. Employment terms options: Evening. Experience: 2 years to less than 3 years. Employment terms options: Flexible hours. Morning. To be determined. Day. Weekend. Support for newcomers and refugees: Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) . Support for mature workers: Applies hiring policies that discourage age discrimination . Supports for visible minorities: Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hi