About this role
Education: Secondary (high) school graduation certificate. Asset languages: Spanish; Castilian. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Assist with staff consultation and grievance procedures. Coordinate the activities of the HR department in order to ensure they meet the organization's goals . Coordinate the flow of information within the team. Direct and control daily operations . Evaluate daily operations . Motivate staff. Open and distribute mail and other materials. Plan and organize daily operations. Review HR projects to assure compliance with laws and regulations . Supervise other workers. Train staff. Establish and implement policies and procedures. Train other workers. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Oversee the classification and rating of occupations. Plan, develop and implement recruitment strategies. Schedule and confirm appointments. Manage contracts. Manage training and development strategies. Answer telephone and relay telephone calls and messages. Oversee the analysis of employee data and information. Answer electronic enquiries. Oversee development of communication strategies. Compile data, statistics and other information. Oversee the preparation of reports. Advise senior management. Respond to employee questions and complaints. Order office supplies and maintain inventory. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Conduct research. Perform data entry. Provide customer service. Work with the marketing department to understand and communicate marketing messages to the field. Maintain and manage digital database. Perform basic bookkeeping tasks. Consult with clients after sale to provide ongoing support. Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury. Computer and technology knowledge: Acomba. Automatic data processing (ADP). Google Docs. Sage Accounting Software. MS Excel. MS Outlook. MS PowerPoint. MS Windows. MS Word. Electronic scheduler. Adobe Photoshop. Database software. Project management software. Accounting software. Desktop publishing software. MS Office. Simply Accounting. Adobe Acrobat Reader. Google Drive. Electronic mail. Technical terminology: Business. Area of specialization: Correspondence. Reports and records. Contracts. Financial statements. Invoices. Project management. Accounting. Transportation/travel information: Valid driver's licence. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Large workload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Adaptability. Accountability. Dependability. Due diligence. Quick learner. Screening questions: Do you have experience working in this field?. Experience: 3 years to less than 5 years. Health benefits: Disability benefits. Health care plan. Paramedical services coverage. Vision care benefits. Financial benefits: Group insurance benefits. Life insurance. Other benefits: Learning/training paid by employer. Parking available.