About this role
At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Job Description Position Specific Job Requirements:
Reporting to the STS Payments Lead, you will be part of a global Payments Team responsible for all tasks related to payments for the EMEA and NA regions. This role serves as the company contact for EMEA & NA payments, including the following: suppliers, employee expenses, VAT, Tax, Intercompany, manual and batch payments, using our Bank of America, HSBC, Wells Fargo & Citibank banking platforms and working in SAP and Oracle. The payments specialist is also responsible for working with Cash Management and STS Accounting teams to ensure clearance of bank rec items We offer the opportunity to work within a culture of highly motivated, talented individuals who are dedicated to the Company's Vision and objectives. We are seeking an individual with experience in a fast-paced working environment with proven ability to multitask yet remain focused on key priorities.
Duties and Responsibilities (though not limited to): ● Running of weekly multi-currency SAP batch payments ● Processing manual payment requests, including the following – Tax, VAT, Product payments, Travel Advances & Interview expenses ● Processing supplier and employee expense payments for Emerging markets (non-ERP markets) ● Processing intercompany payments ● Working with cash management and STS Accounting teams on bank rec items and follow-up on aged items ● Working in internal ticketing system and shared mailbox to manage queries ● Completion of month-end tasks in conjunction with wider STS team ● Maintenance of payment approval schedule and bank matrix ● Preparation and maintenance of payment templates in banking platforms ● Maintain desk-top procedures for the duties carried out by this role ● Follow up on internal and external audit requests as required ● Partner with other global STS team members to standardize processes globally to ensure they are scalable to support the Company’s continued growth. ● Involvement in STS Continuous Improvement projects ● Testing in any ERP upgrades or changes ● Perform other duties and projects as assigned
Competencies & Skills:
● An effective team-player with energy and enthusiasm. ● Business Degree desirable ● 3-5 years’ PTP experience in a fast-paced multi-national environment - experience in payments an advantage ● High level of proficiency in Excel is required ● Excellent written and verbal communication skills, with the ability to communicate at all levels of the organisation ● Aspire to deliver an exceptional customer experience and process excellence. ● A focus on innovation and continuous improvement. ● Business Partnership, build relationships and trust, share ideas, and work collaboratively. ● Ability to multi-task and work well in a fast-paced environment. ● Excellent interpersonal skills, an inquisitive mind, and the ability to work effectively with multiple, cross-functional stakeholders. ● Strong analytical skills and a critical thinker; must have the ability to use excellent judgment and resolve issues with dexterity and effective decision making. ● Strong knowledge of operational business processes ● Must have the ability to influence others, build credibility, and trust. ● Ability to operate successfully across diverse geographical locations and cultures. Preferred Qualifications and Experience: ● Strong people management experience working in a PTP department of a multinational or global Finance organization. ● Strong business relationship experience in Global PTP setting. ● Experience in biotech or pharmaceuticals industry a plus. ● Knowledge of ERP systems, preferably SAP and Oracle ● Proficiency with Excel, Word, Outlook, and PowerPoint is required.
Equal Employment Opportunity (EEO) It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.
For Current Gilead Employees and Contractors: Please apply via the Internal Career Opportunities portal in Workday.