About this role
We’re looking for motivated, engaged people to help make everyone’s journeys better.
Job Summary Start Date: 01 January 2027 | Part-time (50% FTE)
Based at the gategroup Global Headquarters in Glattbrugg, the Executive Assistant CPO and President gatesolutions provides high-level, proactive and strategic administrative support to the Chief People Officer (CPO) and President gatesolutions. Acting as a trusted partner, the role ensures the effective coordination of executive priorities and enhances productivity. The position requires a high degree of professionalism, discretion and adaptability, managing complex schedules, global stakeholder interactions and business-critical activities in a fast-paced, international environment.
Main Duties and Responsibilities Executive Coordination & Strategic Support
• Manage complex executive calendars across multiple time zones and prioritize critical business activities.
• Serve as a trusted partner and gatekeeper, facilitating effective communication and alignment with executive priorities.
Stakeholder Management & Governance
• Coordinate global meetings, leadership forums, and governance activities.
• Prepare agendas, presentations, and briefing materials.
• Collaborate with senior stakeholders, global teams, and external partners to ensure alignment and timely execution of initiatives.
Operational Excellence & Administrative Management
• Organize international travel arrangements, detailed itineraries, and expense management.
• Handle confidential information with discretion and maintain accurate records and documentation.
• Drive continuous improvement of administrative processes through digital tools and best practices.
Core Competencies and Requirements Education
• Completed commercial apprenticeship or equivalent qualification.
Work Experience
• Minimum 3 years of experience as an Executive Assistant in a global, matrixed, or multinational organization.
• Experience supporting multiple senior executives simultaneously.
• Proven ability to work effectively in fast-paced international environments with complex stakeholder networks.
Technical and Language Skills
• Advanced proficiency in Microsoft Office applications (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Teams and SharePoint.
• Strong digital literacy and experience with modern workplace technologies.
• Fluency in English and German.
• Additional language skills such as Spanish, French, or Italian are considered an advantage.
Core Competencies Thinking (Analysis & Problem Solving)
• Strong planning, prioritization, organizational, and problem-solving skills with a proactive mindset.
Engaging (Collaboration & Communication)
• Excellent stakeholder management and communication skills, with the ability to build effective relationships across all levels of the organization.
Inspiring (Influence & Relationships)
• Builds trust through professionalism, integrity, resilience, discretion, and sound judgment.
Achieving (Execution & Delivery)
• Consistently delivers high-quality results under pressure while demonstrating ownership, adaptability, and accountability.
If you want to be part of a team that helps make travel and culinary memories, join us!