About this role
Job summary
The overall purpose of this role is to:
Work as a member of the Gastroenterology IBD Admin team and take a major role in the day to day running of the IBD Service
Manage and triage the IBD Nursing Advice line to include collection of patient records and details of requests to be passed to the nursing team.
Book and manage the IBD Nurse Clinics including telemed, face to face and virtual clinics. Check patients in and out, and book follow up appointments as required.
Contribute to smooth, efficient, and effective general running of the IBD Nursing office.
Liaise effectively with other administration and clinical staff and communicate with patients and their relatives.
Assist clinical staff, non-clinical staff and patients with any queries and any other ad-hoc tasks, which may be required.
Provide admin support to the IBD Multi-Disciplinary Team meeting.
Work closely with colleagues within the department and to provide cover during periods of sickness/holiday where appropriate.
Main duties of the job
Retrieve phone messages and emails to the IBD specialist nurse advice line and accurately transcribe onto the spreadsheet and patients record, to enable the nursing team to call the patients back. Ability to communicate in an empathic and reassuring way. Awareness that communication with patients may be impaired by stress and anxiety due to the psychological burden of living with a life-long condition which can be debilitating. Deal with the non-clinical advice line queries Complete spreadsheet to include all demographics and changes Add telephone Advice Line into EPR Powernote Scan email queries into EPR Powernote and onto Patient Electronic Record Book relevant appointments and manage as necessary Communicate with medical secretaries, the Elective Access Team and other departments to ensure all administration tasks are complete and any last-minute changes have been made. Support the audit managed by the Specialist nursing team which includes data entry and completion of established spreadsheet. Open the Gastroenterology IBD Specialist nursing post, record all paperwork and distribute accordingly.
About us
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.
In 2023NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles Oxford University Hospitals promotes a safe, respectful hiring environment. If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.
Job description Job responsibilities
Update Biologics spreadsheet with new patients being started. Book follow up appointments for patients on biologics. Make sure out of area referral forms have been scanned onto EPR. Ensure all patient information leaflets and care plans are available and up to date, liaise with printing team (OMI) if more are required. For the Young Adult Clinic/Trans clinic book patients into requested appointment slots and liaise with the Paediatric team as to which patients need to be seen in Trans clinic. Book patients into both the Telemed clinic for IBD consultant and Telemed clinic for the IBD Nurses, check in and out and book any future appointments as required.
Person Specification
Work Experience Essential
Communication skills Good spoken and written English Ability to work independently and as a member of a team Admin Experience
Desirable
Previous experience of working in an office NHS Experience Confident with talking on the phone to patients and external skate holders
Education Essential
GCSE English and Math (Or Equivalent) at Grade C or above
Desirable
Educated to degree level/NVQ level 3 or above
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Oxford University Hospitals NHS Foundation Trust
Address John Radcliffe
Headington
OX3 9DU
United Kingdom
Employer's website https://www.ouh.nhs.uk/ (Opens in a new tab)