About this role
Job summary
Are you a highly organised and forward thinking Administrator who enjoys bringing order to busy diaries, meetings and projects? We are looking for a proactive and dependable Administrator to join the Director of People's team and help keep the People Directorate connected, informed and running smoothly.
This varied role at the heart of the People Directorate offers the opportunity to work closely with senior colleagues across Berkshire Healthcare, manage the Director of People's diary, coordinate meetings and events, prepare clear records and support projects that make a real difference to our people and services. You will be a trusted first point of contact, using sound judgement, a high level of attention to detail and discretion when handling competing priorities and sensitive information.
This is a hybrid role, combining home working with office-based working at London House, Bracknell, and attendance at other Trust locations when required.
The post is 23.75 hours across five days, Monday to Friday. We welcome a conversation about flexibility.
Main duties of the job
o Manage the Director of People's busy diary, keeping arrangements accurate and communicating changes promptly.o Coordinate internal and external meetings, workshops and events, including rooms or Teams bookings, attendance records, refreshments and travel where needed.o Prepare meeting papers, take clear minutes, record decisions and actions, and ensure timely follow-up.o Organise incoming emails for the Director of People, highlight priorities and support timely responses.o Support projects within the service and where relevant in the wider Trust by undertaking administrative and project coordination tasks, including maintaining action logs, project trackers, highlight report templates, risk and issue logs, and follow-up records under the direction of the Business and Performance Manager.o Maintain accurate electronic records, spreadsheets, action logs, project trackers, risk and issue logs, and version-controlled documents.o Collate, input and present information using Microsoft Office, including Excel and PowerPoint, for project, management and monthly directorate updates.o Draft and format confidential correspondence, briefings, reports and project documents to a high standard.o Act as a helpful central point of contact, build effective relationships and escalate matters appropriately.
About us
Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated 'outstanding' by the CQC, we're committed to providing the best possible care to people across Berkshire. As an employer, we're committed to offering an inclusive and compassionate environment where our people share in a sense of belonging and are supported to flourish.
Our values at Berkshire Healthcare are:
Caring for and about you is our top priority Committed to providing good quality, safe services Working Together with you to develop innovative solutions Your wellbeing is important to us. Some of the benefits of working for us include:
Flexible working options to support work-life balance 27 days' annual leave rising with service + opportunity to buy and sell Generous NHS pension scheme Excellent learning and career development opportunities 'Cycle to Work' and car leasing scheme including electric vehicles Access to a range of wellbeing tools and services Discounts at hundreds of popular retailers and restaurants Staff networks for race, diversity, disabilities, the environment and armed forces community to support equality Generous maternity, paternity, adoption and special leave Free parking across Trust sites
Job description Job responsibilities
The must haves for this role:
NVQ Level 3 or equivalent qualification or experience in Business administration, project support or a related subject. Experience of providing a full range of administrative support, including diary management, minute taking and meeting coordination. Confident use of Microsoft Office, Teams, Outlook, Excel and PowerPoint, with the ability to maintain accurate records, trackers and documents. A proactive, organised and discreet approach, with strong communication skills and the ability to manage priorities, meet deadlines and escalate issues appropriately.
For further information about the role, please see attached job description and person specification.
Your application is your opportunity to demonstrate to us how you meet the requirements of the role. We recognise that AI tools can support accessibility, equity and confidence for applicants. However, its important that examples and responses given in your supporting statement genuinely reflect your own experience and abilities, as these will be explored further during the selection process. AI must not be used to provide misleading or false information during any stage of the application journey.
In addition to explaining how you meet the person specification, you must complete your employment history for at least the last five years. Any experience, skills or responsibilities referenced in your supporting statement should be evidenced within your employment history. Applications that do not include sufficient employment history to support the experience claimed may not be shortlisted.
Were committed to equal opportunities and welcome applications from all sections of the community. Our commitment to inclusion is reflected in our accreditations: Stonewall Proud Employer, Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, Carer Confident Level 2, and the Armed Forces Covenant Gold Award. Reasonable adjustments will be provided to candidates as needed.
We welcome a conversation about flexibility and any other questions you may have. Please dont hesitate to email: Karen Smythe: [email protected], wholl be delighted to help.
Please note, if we receive a high number of applications, we may close this role earlier than the advertised closing date, so please submit your application as soon as possible.
Person Specification
Education, qualifications or training Essential
NVQ Level 3 or equivalent qualification/experience in business administration, project support or a related subject. Knowledge and experience of using a variety of software programmes/packages, including Microsoft Office, Teams, Outlook, Excel and PowerPoint.
Previous Experience Essential
Previous knowledge and experience of working in an office and/or customer care environment, undertaking a full range of administrative duties including diary management, minute taking and meeting coordination. Experience of providing administrative support to projects, including maintaining action logs, trackers, meeting papers or project records
Knowledge, skills and abilities Essential
Demonstrable experience of diary management, meeting coordination and supporting senior colleagues with administrative priorities Ability to use a practical problem-solving approach in everyday situations and escalate issues appropriately Good IT skills, with the ability to navigate various systems and software packages, maintain trackers, update spreadsheets and format documents.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Berkshire Healthcare Foundation Trust
Address London House, London Road, Bracknell, RG12 2UT
Bracknell
RG12 2UT
United Kingdom
Employer's website https://www.berkshirehealthcare.nhs.uk/ (Opens in a new tab)