About this role
Job summary
An exciting opportunity has arisen for an organised and motivated Pathology Screening Administrator to join the Pathology Directorate at University Hospitals Plymouth NHS Trust.
Working as part of the Pathology Administration Team, you will play an important role in supporting pathology-related screening programmes and wider administrative services. This position is ideal for someone with strong administrative skills, excellent attention to detail and a commitment to delivering high-quality patient-focused services. The role involves the accurate processing of patient and screening information, supporting administrative workflows and ensuring information is managed efficiently and confidentially.
We are looking for someone who has:
Experience working in an administrative or clerical role. Strong IT skills, including Microsoft Office applications. Experience of accurate data entry and record management. Excellent organisational skills and a high level of attention to detail. Good communication and interpersonal skills. An understanding of confidentiality and data protection requirements. The ability to work independently, prioritise workloads and contribute positively as part of a team. ***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
As a Pathology Screening Administrator, you will:
Provide administrative support to Pathology screening programmes and related services. Input, maintain and process patient and screening information accurately and efficiently. Support the coordination of screening activities, ensuring records, correspondence and documentation are managed effectively. Assist with the preparation of reports, worklists and routine administrative information. Organise meetings, prepare documents and take minutes when required. Provide general administrative support across the Pathology Directorate, including cross-cover for colleagues. Contribute to the coordination and prioritisation of administrative workflows across screening and wider pathology services. Assist in the organisation of meetings, including preparation of documents and taking minutes where required. To support and assist with monthly invoices for Pathology and issue invoices in times of absence.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure.
PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY.
If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment manager for this post who will put you into contact with the recruitment team. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description Job responsibilities
Work to established procedures with supervision available. Organise and prioritise own workload within agreed processes. Exercise judgement in managing routine administrative tasks and resolving non-complex issues within established procedures. Communicate professionally with patients, clinicians and colleagues across the organisation. Process screening-related documentation and correspondence in a timely manner. Assist in maintaining administrative records and tracking information associated with screening activity. Escalate any discrepancies, delays or concerns identified within screening information to a senior member of staff. Review screening data and take appropriate action to correct or progress routine issues, escalating more complex discrepancies as required. Assist in the organisation of meetings, including preparation of documents and taking basic minutes where required. Maintain administrative records relating to workforce, training and departmental systems as directed. Support the collation of information for reports (data collection only). Maintain stock levels of stationery and order supplies as required. Support the preparation and organisation of meetings, ensuring documentation is compiled and distributed in a timely manner. Contribute to the collation of data for routine audits, service monitoring and performance reporting. For further information please see attached job description.
Person Specification
Qualifications Essential
Business and Administration NVQ 3 or equivalent demonstrable experience. Good general education with GCSE in English & Maths to grade C or above or equivalent qualifications to this level.
Desirable
Administrative qualification
Knowledge and Experience Essential
Demonstrable experience in an administrative role Good IT skills including Microsoft Office Demonstrable experience of accurate data entry and record keeping Understanding of confidentiality and data protection
Desirable
Demonstrable experience in an NHS or healthcare setting Knowledge of pathology or clinical systems Demonstrable experience of handling clinical correspondence
APTITUDE & ABILITIES Essential
High level of attention to detail and accuracy Proven ability to follow procedures Good organisational skills Effective communication skills Proven ability to work independently within guidelines and as part of a team Proven ability to prioritise routine workload
DISPOSITION/ATTITUDE/MOTIVATION Essential
Professional and courteous Willingness to learn Able to work in a busy environment
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name University Hospitals Plymouth NHS Trust
Address Derriford Hospital
Derriford Road
PLYMOUTH
PL6 8DH
United Kingdom
Employer's website https://www.plymouthhospitals.nhs.uk/ (Opens in a new tab)