About this role
Job summary
The post holder must ensure the provision of high-quality patient care by providing an efficient and effective administration service for the Consultants, designated Medical Staff and other health care professionals.
To monitor the timetable of the consultant and registrars, taking an overview of the co-ordination of theatre commitments. To communicate admission related information to patients and/or carers.
To support the administrative pathway ensuring patients are seen within the mandatory waiting time targets and book theatre sessions to full capacity to make sure utilisation is meeting trust and NHS targets.
Liaising with multiple teams including pre-assessment admin & nurses, anaesthetists and theatre staff/managers to make sure theatre admissions for patients are booked in a timely manner. Also making sure that any equipment for theatres is arranged.
Main duties of the job
o To co-ordinate and be responsible for the provision of full secretarial and administrative services to the Consultant and his/her team for theatre bookings
o Management of the Consultant's diary for theatres and scheduling procedure dates accordingly.
o To maintain an overview of the consultant and team timetable to ensure full utilisation of theatre availability.
o To arrange special investigations and action other issues arising from pre-assessment appointments, ensuring that all tasks are dealt with in order according to their urgency
o Taking appropriate action to ensure that requests for diagnostics and follow-up appointments are processed in a timely fashion
About us
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Tackling Climate Change:Hampshire Hospitals aims to embed sustainability and net zero carbon principles into the delivery of care across all its services. To find out more, searchHHFT Climate Actionor [email protected].
Job description Job responsibilities
For further information about this role please see Job Description document attached.
If you have any further queries, please do not hesitate to contact us.
Person Specification
Qu Essential
Good standard of general Education including English Language, maths of GCSE or equivalent
Desirable
Customer Care Training or similar Formal secretarial/senior administration training NVQ2 or equivalent plus relevant experience
Experience Essential
Able to demonstrate from previous employment history evidence of job related achievements and success Experience/ Knowledge of the 18 week pathway
Desirable
Good insight into the importance of NHS performance and quality standards NHS experience in an Acute Trust Previous experience of using databases
Supporting Information Essential
Well written Supporting Information with good examples of skills
Desirable
Ability to analyse complex situations and make appropriate decisions
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Hampshire Hospitals NHS Foundation Trust
Address Basingstoke & North Hampshire Hospital
Aldermaston Road
Basingstoke
RG24 9NA
United Kingdom
Employer's website https://www.hampshirehospitals.nhs.uk/ (Opens in a new tab)