About this role
Job summary
We are looking for an enthusiastic, efficient and highly organised individual to join our Pharmacy Medicines Governance, Safety & Quality Team at BHFT.
Our team supports the Pharmacy Department and the wider Trust on all matters relating to medicines governance, with patient safety at the heart of everything we do. The Pharmacy Department is large, innovative and continually developing, offering excellent opportunities for personal and professional development.
Medicines safety and continuous improvement are our absolute priorities. To support this important agenda, we are seeking a committed, skilled and dynamic individual with excellent administrative, data management and communication skills.
As an Administrative Professional within our team, you will play a crucial role in supporting the delivery of our departmental and organisational safety priorities. You will work closely with colleagues across the Pharmacy Department and the wider Trust, helping to ensure that medicines governance processes are effectively coordinated, monitored and continuously improved.
This is an exciting opportunity to make a meaningful contribution to medicines safety and quality while developing your skills and experience within a supportive and forward-thinking team.
Main duties of the job
Excellent attention to detail, the ability to prioritise workloads and meet deadlines, and outstanding communication skills are essential for this role. These qualities are key to supporting the delivery of high-quality, safe care to our patients.
The successful candidate will have GCSEs (or equivalent), including English and Mathematics, together with a good working knowledge of Microsoft Office, including Teams, Excel and Outlook.
Previous experience of working within NHS hospital services and/or a knowledge of pharmacy services would be desirable, but is not essential.
Join our dynamic and passionate team, where your skills and expertise will be valued and recognised. This is an exciting opportunity to contribute to our commitment to delivering the right medicine, to the right patient, in the safest possible way, on time, every time.
As a successful candidate, you will provide essential administrative support to the team, with particular responsibility for coordinating meetings, preparing agendas, recording minutes and maintaining action logs. You will also support data analysis and management, contribute to the production of reports and dashboards, and manage and respond to enquiries received by the team.
For further information about the role and responsibilities, please refer to the Job Description.
About us
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job.
Job description Job responsibilities
Excellent attention to detail, the ability to prioritise workloads and meet deadlines, and outstanding communication skills are essential for this role. These qualities are key to supporting the delivery of high-quality, safe care to our patients.
The successful candidate will have GCSEs (or equivalent), including English and Mathematics, together with a good working knowledge of Microsoft Office, including Teams, Excel and Outlook.
Previous experience of working within NHS hospital services and/or a knowledge of pharmacy services would be desirable, but is not essential.
Join our dynamic and passionate team, where your skills and expertise will be valued and recognised. This is an exciting opportunity to contribute to our commitment to delivering the right medicine, to the right patient, in the safest possible way, on time, every time.
As a successful candidate, you will provide essential administrative support to the team, with particular responsibility for coordinating meetings, preparing agendas, recording minutes and maintaining action logs. You will also support data analysis and management, contribute to the production of reports and dashboards, and manage and respond to enquiries received by the team.
For further information about the role and responsibilities, please refer to the Job Description.
Person Specification
Qualifications Essential
GCSE or equivalent
Experience Essential
Use of Microsoft Office or equivalent
Desirable
Previous administrative experience in healthcare or governance Experience providing personal assistance or diary management support Experience of meeting management including compiling agendas and producing minutes
Knowledge Essential
Demonstrates a clear understanding of the importance of maintaining confidentiality at all times.
Desirable
Good understanding of NHS governance and patient safety principles
Personal Skills Essential
Able to work in a team and individually Able to plan and manage work tasks to meet deadlines Flexible in approach to the needs of the service
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Bedfordshire Hospitals NHS Foundation Trust
Address Bedford
Kempston Road
Bedford
MK42 9DJ
United Kingdom
Employer's website https://www.bedfordshirehospitals.nhs.uk/working-here/ (Opens in a new tab)