About this role
The Dean Trust is seeking to appoint a talented and enthusiastic Exams and Administrator Officer to join our dedicated team at Dean Trust Wigan to support our Exams and Admin Teams.
If you have a background in Exams and/or Administration, we'd love to hear from you. Previous experience working in a school isn't required - we'll provide the support you need to transition into the role.
This is a fantastic opportunity to use your practical skills in a rewarding career, helping to inspire young people and make a real difference in the local community.
If you're ready for a change of pace and want your skills to have a lasting impact, we'd encourage you to apply!
Main Purpose of the Job:
The post holder will work with the Deputy Headteacher for Assessment & Reporting and:
Assist in the data collection and production of school reports for KS3 and KS4Assist in creating and maintaining faculty tracking systems and reporting relevant MIS data when requiredTo be responsible for managing the efficient and effective administration of all internal and external examinations within the school Provide wider administration support when requested from the Headteacher, Senior Leadership Team or Assessment Lead
Key Responsibilities:
Data and Assessment
Assist in management, preparation and maintenance of MIS assessment manager and profilesAssist in management and production of interim and annual reports to parents in all year groups and to use data gathering from the reportsSupport the work of other administrators when requiredAssist in management of pupil progress and assessment windows in line with the school assessment cycleAssist in the school process for producing reports to parentsContribute to the statutory School Census Returns, co-ordinating with appropriate personnel to ensure data is accurate and completeTo be the first point of contact for parents with queries about reportsTo prepare data to import into SISRA and other analysis toolsTo liaise with the Assessment Lead to ensure all external examination impact is accounted for Assist in production of termly assessment updates for specific groups of pupils for all year groups e.g.: SEN, CLA & pupil premium, providing key analysis and actionsAssist in management, collation and distribution of assessment, conduct & concern reports to parents, form tutors and heads of learning after every data collectionTo be a point of reference to provide staff, parents and other agencies with data on requestAssist in CATS administration by purchasing tests, setting up students and distributing results to interested partiesTo help to ensure all data is supplied in advance of pupil progress evenings and provide support where required
Examinations
In liaison with the Assessment Lead, manage arrangements for the overall smooth running of internal and external examinations, ensuring that all related administration and preparation is undertakenHelp to prepare and maintain exams calendar and key dates for staff to ensure deadlines are metTo co-ordinate access arrangements with the SEN DepartmentResponsible for safe receipt and secure storage of confidential materials, including safeguarding of sensitive information regarding candidatesReceipt of certificates and prepare for presentation eveningHelp to disseminate examination information to staff, pupils, parents/carers, invigilators, including exam and invigilation timetables, regulations, guidelines and querying resultsHelp to disseminate information to all SLT and Heads of Curriculum pertaining to examinationsOrganise the school’s external invigilators, including training and ensuring up to date information is provided to them
Daily Cover Support
In liaison with the SLT line link, manage and organise cover for absent staff both teaching and non-teaching.Organise and provide induction and support for supply staff both teaching and non-teaching.
Provide administration support as and when required
All employees have the responsibility to:
Ensure any documentation produced is to a high standard and is in line with the brand styleBe aware and comply with policies and procedures relating to Safeguarding, child protection, health, safety and security, confidentiality and data protection, reporting all concerns to the appropriate personParticipate in training and other learning activities as requiredParticipate in the Academy’s Performance Management processProvide appropriate guidance and supervision and assist in the training and development of staff as appropriateTo promote the area of responsibility within the Academy and beyondTo represent the Academy at events as appropriateTo support and promote the Academy ethosTo undertake any other duties and responsibilities as required that are covered by the general scope of the postTo undertake any other reasonable duties at the request of the Chief Executive & Academy Principal, Executive Headteacher and Headteacher
For more information about the role please contact us on 01942 511987 or email [email protected].
Thank you again for your interest in working for The Dean Trust. We look forward to hearing from you.
We are an Equal Opportunities employer committed to ensuring inclusion, diversity and equality of opportunity. We welcome applications from a diverse range of candidates including those from underrepresented groups, and/or with protected characteristics.
The Dean Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to pre-employment safeguarding checks, including an enhanced Disclosure and Barring Check.