About this role
For our Commercial Department, we are seeking a highly organized, proactive, and service-oriented:
Administrative Assistant (ful-time, permanent)
ROLE
* Manage complex international travel arrangements, coordinating itineraries and optimizing schedules in line with colleagues’ agendas * Coordinate visa applications and other travel-related administrative requirements, ensuring all necessary documentation is prepared and submitted in a timely manner * Coordinate on-site visits for customers and prospects, ensuring seamless logistics, including agendas, meeting rooms, accommodation, transportation, and restaurant bookings * Ensure a smooth and professional visitor experience from arrival to departure * Manage calendars autonomously, coordinating schedules, prioritizing requests, and anticipating potential conflicts * Organize internal and external meetings, conference calls, and workshops * Prepare meeting agendas, coordinate required materials, and support follow-up actions * Prepare and reconcile travel and expense reports accurately and in a timely manner * Provide day-to-day administrative support to multiple teams * Manage purchase requests and invoices * Prepare documents, presentations, and reports using Microsoft Office tools * Maintain accurate records and ensure effective document organization