About this role
Job summary
Administrative Assistant within the Walsall Child & Adolescent Mental Health Service (CAMHS)AFC Band 2, Full Time (37.5 Hours) Based at Canalside, Abbotts Street, Bloxwich, Walsall, WS3 3AZ
An exciting opportunity has arisen for an Administrative Assistant to provide administration support to the CAMHS Team and complement ourexisting administrative team.
Main duties of the job
Data inputting
Maintenance of databases
Maintaining stock control, ordering of equipment and supplies
Assist with the planning of team events
Supporting Service Manager and Office Manager
It will be expected that the post holder will be able to provide flexible Reception cover for service opening hours and able to cover times of absence such a holidays etc.
The successful applicants will be asked to apply for a Disclosure (Criminal Record Check).
About us
The Walsall CAMHS Team consists of a skilled multi-disciplinary team, who work tirelessly to support young people and their families.
Although work can be demanding, our reward in helping our service users is worth it!
Job description Job responsibilities
The duties listed below are a general overview of the tasks and duties that you would be expected to undertake within your post.The post holder will work as part of a large administration team. They will have the skills to enable the following duties to be carried out:-a) Assist with the planning of team events that allow for the showcasing of the service.b) To maintain the EHCP databases and processes.c) To utilise keyboard skills and be responsible for the data inputting of medical data activity.d) Maintain stock control, order stationery and supplies as necessary.e) Data processing, filing and storing activities.f) Data handling, answering queries requiring daily concentration.g) Managing multiple tasks concurrently and prioritising effectively.h) Dealing with calls from distressed members of the public.i) Uses keyboard continuously for a substantial proportion of the day.Principal
Person Specification
Education/ Training Essential
NVQ Level 2 in Business Administration or equivalent experience Educated to GCSE level or equivalent experience
Desirable
RSA II or other computing qualification
Skills/ Abilities Essential
Excellent IT skills Excellent communication and interpersonal skills when dealing as first point of contact with all levels of staff in person, on the telephone and in written correspondence Effective handing of highly confidential information ensuring a high level of discretion at all times Ability to be adaptive and flexible in response to additional workload
Personal Qualities Essential
Experience of maintaining databases Demonstrable commitment to equality and diversity e.g. awareness of potential considerations when booking venues and inviting delegates to meetings
Desirable
Experience of providing administration support to a team. Experience of co-ordinating meetings involving staff from internal and external agencies
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Black Country Healthcare NHS Foundation Trust
Address Canalside
Abbotts Street
Bloxwich Walsall
WS3 3AZ
United Kingdom
Employer's website https://www.blackcountryhealthcare.nhs.uk/ (Opens in a new tab)