About this role
Job summary
The post holder will support the workload coordinator in managing the administrative team and support in ensuring effective service delivery including monitoring performance targets. In addition, the post holder will provide comprehensive, quality, rota coordination of the medical doctors and support with admin rotas for the Emergency Department as appropriate. A key requirement of the job is to organise workload/staffing with the consultants/clinical teams and co-ordinate activities to ensure that an efficient service is provided. Our rota's also support delivery of the ED and UEC. The post holder will be expected to monitor and assess workload amongst the team, including being able to identify resources to fill gaps, to ensure continuity of services It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues. The post holder will support and coordinate data collection of the Trauma Audit and Research Network (TARN) database, liaising with the TARN Clinical Lead for queries.
Main duties of the job
To support the workload coordinator as directed by the service manager in the efficient and effective operational management of resources within the service. Participate in the co-ordination, organisation and production of duty rotas, including on-call duty rotas, where appropriate.
2. Provide a comprehensive services to the Trust and patients, organising and making arrangements as required, producing documents and reports, recording information, ensuring that all information and documentation is produced to expected standards of performance, and according to agreed timescales.
3. Build and maintain constructive relationships with others, within and across Divisions and externally in order to improve the effectiveness and efficiency of services to patients.
4. Exercise own judgement, based on acquired knowledge and experience, as to when to deal with queries personally and when to contact the consultants or clinical professional.
5. Be fully conversant with all required electronic systems for correspondence, including specialist computer systems associated with the management of patients and/or health information, and being able to obtain information using the Internet.
6. Prioritise work, able to cope with interruptions whilst in periods of concentration to deal with queries. Requires frequent spells of concentration through a work pattern which can be unpredictable. Manage conflicting priorities.
About us
Mid Cheshire Hospitals NHS Foundation Trust provides comprehensive hospital and community services for East Cheshire (population 399K) and West Cheshire and Chester (population 357K). Our services include planned and unplanned/emergency care, cardiac and critical care, child health, maternity, and intermediate care across Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford.Through our community arm, Central Cheshire Integrated Care Partnership, we deliver extensive services in 26 medical centres and schools in collaboration with Cheshire and Wirral Partnership NHS FT and the South Cheshire and Vale Royal GP Alliance. With 500 beds and around 5,500 staff, we are one of the area's largest employers.
Since the formation of Integrated Care Systems in July 2022, the Trust has become a key partner in Cheshire East & Cheshire West and Chester and in two provider collaboratives, aligning our strategic goals with the Cheshire & Merseyside Integrated Care System.As part of the national New Hospital Programme, we're reimagining Leighton Hospital to create a new health and care neighbourhood, transforming healthcare delivery for a Healthier Future. Learn more on our Healthier Futures website.
At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.
Job description Job responsibilities
The post holder will support the workload coordinator in managing the administrative team and support in ensuring effective service delivery including monitoring performance targets. In addition, the post holder will provide comprehensive, quality, rota coordination of the medical doctors and support with admin rotas for the Emergency Department as appropriate. A key requirement of the job is to organise workload/staffing with the consultants/clinical teams and co-ordinate activities to ensure that an efficient service is provided. The post holder will be expected to monitor and assess workload amongst the team, including being able to identify resources to fill gaps, to ensure continuity of services It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues. The post holder will support and coordinate data collection of the Trauma Audit and Research Network (TARN) database, liaising with the TARN Clinical Lead for queries.
1. To support the workload coordinator as directed by the service manager in the efficient and effective operational management of resources within the service in order to deliver continually improving high quality patient care within the resources available.
2. To deputise for operational managers in area as required
3. To support the service management team to deliver services for patients which meet the requirements of the CQC standards and other assessment reviews, including 18 weeks, 4 hours, 12 hours etc.
4. Participate in the co-ordination, organisation and production of duty rotas, including on-call duty rotas, where appropriate
5. Provide a comprehensive services to the Trust and patients, organising and making arrangements as required, producing documents and reports, recording information, ensuring that all information and documentation is produced to expected standards of performance, and according to agreed timescales.
6. Build and maintain constructive relationships with others, within and across Divisions and externally in order to improve the effectiveness and efficiency of services to patients.
7. Exercise own judgement, based on acquired knowledge and experience, as to when to deal with queries personally and when to contact the consultants or clinical professional, and with what degree of urgency, according to agreed guidelines.
8. Be fully conversant with all required electronic systems for correspondence, including specialist computer systems associated with the management of patients and/or health information, and being able to obtain information using the Internet.
9. Represent the Division at meetings, both as a participant, and/or to produce minutes, document notes and action plans, distributing information as required,
10. Prioritise work, able to cope with interruptions whilst in periods of concentration to deal with queries. Requires frequent spells of concentration through a work pattern which can be unpredictable. Manage conflicting priorities.
11. Prioritise and take appropriate action concerning clinical investigations and other appropriate matters within guidelines agreed by the consultants or clinical professionals,
12. Provide information to patients/relatives and carers where appropriate, including agreed information on waiting lists, tests and referrals, according to agreed guidelines, where appropriate,
13. Prepare and produce documentation, handbooks, and any relevant information packs, by liasing with others to ensure accuracy, consistency and completeness of information.
14. To support with the monitoring and audit complaints, adverse incidents, patient feedback etc in order to identify trends and make recommendations to the Directorate Management Team to help deliver improved patient care services.
Person Specification
Behaviours Essential
Able to act as a role model to others Positive attitude towards work Looking for a new challenge
Systems Essential
Knowledge of the current IT systems used within the Trust such as Rota Watch, DCS and Excel
Skills Essential
Being able to prioritise own workload Excellent verbal and written communication skills
Experience Desirable
Supervisor / Manager experience
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Mid Cheshire Hospitals NHS Foundation Trust
Address Mid Cheshire Hosptial
Leighton Hospital
Crewe
CW1 4QJ
United Kingdom
Employer's website https://www.mcht.nhs.uk/ (Opens in a new tab)