About this role
Job summary
This is a great time to join The Hillingdon Hospitals NHS Foundation Trust as the Personal Assistant to Radiology Directorate. We are currently in the process of redeveloping the hospital to provide a new state-of-the-art hospital for the residents of Hillingdon, and beyond, which supports the very best in delivery of healthcare and will be fit for future.
We are seeking an enthusiastic and experienced individual to join a friendly, multi-disciplinary Radiology directorate to provide a full-time PA service including dealing with correspondence, facsimiles, telephone calls and enquiries, creating first draft responses to correspondence on behalf of the Directorate.
This post will require the individual to exercise good judgement and sound communication skills to discuss and identify a range of options and choose the best course of action to resolve issues. They will be expected to quickly and accurately solve a range of issues raised via telephone and verbal messages from internal and external sources on behalf of the Directorate, manage incoming and outgoing mail and delegate items, liaising with relevant senior modality managers. They will be required to support submission of month end documentation and statistics as required and agreed with the finance department.
Main duties of the job
To ensure the efficient provision of PA and administrative secretarial support service to members of the Radiology Directorate by being the lead for administration and secretarial services, supervising and coordinating the administrative support services.The post holder will have responsibility for specific key projects/tasks and will be required to act on their own initiative to see them through to a timely conclusion.The Post holder will support and facilitate the management of e-roistering, consultant rota, annual leave and month end documentation for the medical consultant radiologists, liaising with the Trust financial and HR teams and the radiologists' clinical leads.The post holder will be the Directorate PA providing support to the Clinical Lead, Head of Radiology, consultant radiologists and the modality service leads.The post holder will undertake analysis of data required to support service delivery and systems to support implementation and efficient utilisation of resources.The post holder will handle highly confidential and sometimes contentious and sensitive information of a personal and financial nature and will therefore be relied upon to observe and comply with specific and implied confidentiality rules and policies.
About us
The Hillingdon Hospitals NHS Foundation Trust is the only acute Hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services. The Trust's services at Mount Vernon Hospital include routine day surgery, delivered at a modern treatment centre, a minor injuries unit and outpatient clinics.
The safety and well-being of our patients and of our staff is paramount and we are making urgent improvements to address this - particularly in infection prevention and control. We are making progress and going forward by working in partnership with local GPs, charities,community services, academic partners, our local authority, neighbouring hospitals and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population. We are absolutely focused on ensuring that our hospitalsprovide high quality, safe and compassionate care, while drive forward the building of the new Hillingdon Hospital.
We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed.
Contact number 01895279329 ext Ex 3329
Job description Job responsibilities
Please refer to the attached Job Description and Person Specification for a full list of role requirements and main responsibilities.
Person Specification
Person Specification Essential
Educated to graduate level and/or have equivalent managerial experience Managing a small team Working well under pressure and to deadlines Knowledge of medical terminology Ability to communicate effectively at all levels Ability to prioritise workload Leadership Self motivated
Desirable
Management qualification Experience of a hospital environment Collation of audit results Conducting personal development reviews within the NHS KSF framework Competent in Power Point and Access
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name The Hillingdon Hospital NHS Foundation Trust
Address Hillingdon Hospital NHS Foundation Trust
Pield Heath Road
Hillingdon
UB8 3NN
United Kingdom
Employer's website https://www.thh.nhs.uk/index.php (Opens in a new tab)