About this role
We’re looking for an energetic, organised and people-focused Office coordinator to join our team. This is a fully office-based, hands-on role for someone who enjoys working with people, takes pride in keeping things organised and wants to play an active part in creating a positive and engaging workplace. You’ll take ownership of the day-to-day running of the office while also helping us strengthen company culture and create an environment where employees feel welcomed, connected and involved.
What you’ll be doing
• Managing the daily running and organisation of the office.
• Coordinating cleaners, maintenance, suppliers and general office requirements.
• Managing groceries, coffee, stationery, water and office supplies.
• Coordinating access cards, parking and practical arrangements for employees and new starters.
• Following up on office issues, maintenance and supplier requests.
• Organising breakfasts, lunches, after-work drinks, celebrations and other office activities.
• Bringing forward ideas to improve employee engagement and strengthen company culture.
• Supporting company events and employee initiatives.
• Welcoming new employees and helping them settle into the office.
• Providing payroll administration and support to the HR team as needed
• Being flexible and willing to support additional reasonable tasks when required.
• Create basic visual content for the company’s LinkedIn account using Canva. Previous Canva experience is a plus, but not essential, as training can be provided.
• Working Hours: We are flexible on the working arrangement for this position and are open to considering both full-time and reduced-hour schedules, depending on the experience, profile and availability of the successful candidate. The final working hours will be agreed as part of the recruitment process, based on both the candidate’s circumstances and the needs of the business. The role will be primarily office-based and requires regular presence in the Malta office throughout the working week.
About You
We’re looking for someone who is naturally friendly, approachable and outgoing, and who genuinely enjoys working with people.
You are:
• Proactive and comfortable working independently.
• Organised, reliable and detail-oriented.
• A genuine people person.
• Comfortable taking initiative and suggesting new ideas.
• Hands-on and willing to get involved.
• Resourceful and solutions-focused.
• Confident in communicating with employees, management and external suppliers.
• Comfortable handling basic HR and payroll administration.
• Interested in workplace culture and employee engagement.
• Professional and discreet when handling confidential information.
• Flexible and happy to support the wider team when needed.
This role would suit someone who enjoys being at the heart of the office, building relationships and making sure things are organised and running smoothly.