About this role
Provide administrative support and problem-solving assistance to the vice president and/or division president. Demonstrate the company’s core values of respect, honesty, integrity, diversity, inclusion and safety.
• Coordinate routine matters, meeting, and travel • Provide administrative support to Leadership team • Access confidential and sensitive information • Patience, discretion, and good judgment are required in setting priorities, answering or directing correspondence, and in coordinator various meetings and conference calls • Provide administrative support and problem-solving assistance to other Administrative Support Personnel • Position maintains numerous daily, quarterly and annual reports as well as maintains records under various contracts • Assist in the coordination of division activities as needed by the executive • Authorize payment of departmental invoices and reconciles period department financial statement • Develop a team concept with the executive in order to provide, as an extension of the executive, the leadership and direction necessary to exemplify the philosophy of that division office • Ensure accurate, efficient processing and disposition of written correspondence, as well as verbal communications, directed to the executive their staff • Ability to work cooperatively in high paced and sometimes stressful environment • Ability to manage conflict in a reasonable, nonconfrontational and cooperative manner • Ability to act with honesty and integrity regarding customer and business information • Ability to follow directions and seek assistance when necessary to resolve customer and business issues • Provide support and assistance through direct interaction with minors, individuals with special needs, and/or older adults • Must be able to perform the essential functions of this position with or without reasonable accommodation
Minimum
• Highly organized and proficient at multi-tasking • Proven ability to work in a fast-paced, high change environment • Proven ability to maintain confidentiality of files, conversations and documents • Strong oral and written communication skills • 3 years of administrative experience • Ability to maintain effectiveness when experiencing major changes in work tasks or the work environment, adjusting effectively to work within new work structures, processes, requirements, or cultures • Proficient in Excel, Word, Lotus Notes, and Power Point with the ability to learn new computer skills • Self-motivated, able to organize, prioritize, plan and meet deadlines • Must be professional, dependable, possess positive attitude, good judgment, and be able to gain the support of others to get the job done Desired
• Knowledge of corporate policies and procedures, organizational levels and reporting relationships • ASP experience within other departments