About this role
Admin Assistant V
Job Description: At BAE Systems, we are shaping the future of aerospace by delivering world-class communication and electronic systems to the global commercial sector and the warfighter. Working at the intersection of commercial ingenuity and defense reliability, BAE's brightest minds solve the most daunting challenges of our time. We believe our strength lies in our differences, and our purpose is driven by our mission: ‘We Protect Those Who Protect Us®.’ If you're looking for a career that combines growth with a profound sense of purpose, come build the future with us.
Are you a detail-oriented professional who enjoys helping others navigate complex processes? We are looking for an Administrative Assistant to join our team as a dedicated resource for our employees. From guiding staff through claims process and resolving payroll inquiries to managing the vital details of our bargaining unit postings and training programs, you will be the go-to person for administrative excellence. Your goal will be to provide clear, accurate support that allows our team to focus on their work while knowing their benefits and personnel needs are in expert hands.
Key Responsibilities:
NYL Claims Assistance: • Assist employees with NYL claims processing ensuring accuracy. Attendance and Payroll Support: • Assist employees with payroll-related inquiries and issues. • Collaborate with the payroll team to resolve discrepancies and ensure smooth payroll processing. Bargaining Unit Job Postings: • Manage the administrative process for bargaining unit job postings, including data entry in PeopleSoft. • Ensure job postings comply with relevant regulations and company policies and CBA language. • Manage/track status of probationary period employees Training and Development: • Provide support for employee training programs, including scheduling and coordination. • Assist in the development and dissemination of training materials. Special Projects: • Participate in special projects as assigned, including process improvement initiatives and audits. Because of the need for in-person collaboration this position is full time onsite. This means work will be conducted on location at a BAE Systems facility 100% of the time.
About BAE Systems Electronic Systems: BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems’ game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
Required Skills and Education: • High school diploma or equivalent required; associate's or bachelor's degree preferred. • 4+ years of administrative experience. • Proficient in PeopleSoft and Microsoft Office Suite. • Excellent organizational, communication, and interpersonal skills. • Ability to maintain confidentiality and handle sensitive information.
Preferred Skills and Education: Associates or Bachelors Degree in Business Administration or equivalent preferred Prior work in Human Resources Claims Management, Payroll, or General HR compliance.
Benefits Information: Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
Intern Benefits: Temporary employees generally are not eligible for BAE Systems benefits, but can elect to participate in the 401(k) savings plan. Temporary employees working 20+ hours per week are eligible for medical benefits, the employee assistance program, and business travel accident insurance.
Please note: Some benefits may be different for union employees that are governed by a collective bargaining agreement (CBA) or for positions covered by a wage law called the McNamara-O’Hara Service Contract Act (SCA).