About this role
*Part-Time | 20 Hours per Week* *Office-Based Position*
*Position Overview*
Bridge to Care is seeking a highly organized, responsible, and compassionate *IPSE Program Administrative Coordinator* to provide centralized administrative and program coordination for our *Inclusive Post-Secondary Education (IPSE) Program*.
The IPSE Program Administrative Coordinator will work from the Bridge to Care office and support the overall day-to-day administration of the program. The successful candidate will help ensure effective communication, timely documentation, scheduling, reporting, and coordination among IPSE learners, families, IPSE Program Coordinators and Student Facilitators, post-secondary institutions, and government representatives.
This position requires excellent organizational and communication skills, attention to detail, and an understanding of working with individuals with disabilities within educational and community settings.
*Key Responsibilities*
The IPSE Program Administrative Coordinator will be responsible for:
* Monitoring *ShareVision* daily to ensure required documentation and daily notes are completed accurately and on time. * Reviewing daily documentation and following up with IPSE Program Coordinators and Student Facilitators regarding missing, incomplete, or outstanding documentation. * Maintaining regular communication with *IPSE Program Coordinators and Student Facilitators* across participating post-secondary institutions. * Coordinating and maintaining communication with *IPSE learners and their families/parents or guardians*, as appropriate. * Communicating and coordinating with *government caseworkers, program representatives, and other relevant government personnel*. * Liaising with participating *post-secondary institutions*, including faculty members, professors, instructors, student-service departments, and other institutional staff. * Assisting with learner-related scheduling, meetings, program communication, follow-ups, and other administrative requirements. * Monitoring program schedules and ensuring relevant information and changes are communicated to appropriate staff. * Tracking documentation requirements and ensuring program records are maintained appropriately. * Supporting IPSE Program Coordinators with required *weekly and monthly documentation and reporting*. * Following up promptly when documentation, scheduling, communication, or other program concerns are identified. * Assisting with the coordination of meetings between Bridge to Care, learners, families, post-secondary institutions, and government representatives when required. * Maintaining organized and confidential learner and program records. * Ensuring confidentiality and professional handling of all learner, family, employee, and program-related information. * Providing additional administrative and coordination support necessary for the effective operation of the IPSE Program.
*Qualifications & Education Requirements*
* Diploma or degree in *Social Work, Social Services, Human Services, Psychology, Education, Special Education, Disability Studies*, or another related field. * Candidates with education or experience in *post-secondary education, student services, disability support services, educational administration, or community-based services* will be strongly considered. * Previous experience working with *individuals with developmental or other disabilities* is considered a strong asset. * Experience working within a *school, college, university, community service, disability-service, or social-service environment* is preferred. * Knowledge of *Inclusive Post-Secondary Education (IPSE)* or previous experience supporting learners within a post-secondary environment is an asset. * Experience communicating and coordinating with *learners, families, government caseworkers, educators, faculty members, and multidisciplinary teams* is preferred. * Experience with electronic documentation, scheduling, or case-management