About this role
POSITION SUMMARY The Foundation Coordinator serves as the operational and administrative backbone of the Clayton Education Foundation (CEF), overseeing the day-to-day functions that support the Foundation's mission, programs, fundraising efforts and strategic initiatives. This position provides high-level support to the Foundation Board, committees, donors, alumni, and community stakeholders while coordinating core Foundation operations, including donor stewardship, financial and database administration, event management, grant program administration, alumni engagement, regulatory compliance activities, and communications support. The Foundation Coordinator acts as the primary liaison between the Foundation Board, School District of Clayton, alumni community, donors, and external partners to ensure the efficient execution of Foundation initiatives, programs, fundraising efforts, and events. The role requires exceptional organizational skills, attention to detail, discretion, communication abilities, and the capacity to manage multiple projects simultaneously in a collaborative, service-oriented environment.
REPORTS TO: Clayton Education Foundation Board and Chief Communications Officer ESSENTIAL JOB DUTIES Donor Relations & Financial Administration
• Process and acknowledge all donations
• Maintain and update donor and alumni databases
• Prepare and distribute monthly giving reports for Foundation leadership and Board
• Process bank statements, brokerage reports and District invoices
• Coordinate annual insurance renewals, nonprofit registrations and Form 990 documentation
Board & Administrative Support
• Serve as primary liaison to the CEF Board and committees
• Coordinate Board meetings, agendas, minutes, and related logistics
• Manage Foundation phone and email inquiries
• Order office supplies, promotional materials and event items
Alumni Relations
• Maintain alumni records, class lists and contact information
• Respond to alumni and reunion inquiries
• Manage alumni obituary communications and updates
• Support alumni engagement initiatives and communications
Teacher Grant Program Coordination
• Coordinate all aspects of the annual Teacher Grant Program, including application management, review coordination, purchasing, fulfillment, award communications, and Prize Patrol activities
• Serve as primary contact for grant recipients and District coordination
Event Coordination & Community Engagement
• Coordinate Foundation events in partnership with staff, volunteers and vendors
• Manage Hall of Fame nominations, communications, event logistics, vendor coordination, programs, and attendee tracking
• Support fundraising, alumni and community engagement events
Endowment & Recognition Programs
• Coordinate annual endowment awards with Clayton High School
• Prepare award documentation and coordinate recognition activities
• Partner with Foundation leadership and Treasurer on award distribution
Communications & Marketing Support
• Support the Community Relations Coordinator in developing and delivering social media content, website updates, newsletters and donor communications.
• Collaborate on the development of the CEF's Annual Report
REQUIRED QUALIFICATIONS – Required qualifications to effectively perform job. An equivalent combination of education, training and experience will be considered.
• Some college is required.
• At least 2 years' experience is required.
• Exceptional written, verbal and visual communication skills.
• Strong organizational skills.
• Self-directed and strong initiative.
KNOWLEDGE, SKILLS, AND ABILITIES – May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.
• Requires extensive daily use of technology.
• Requires strong organization to ensure all tasks are completed in a timely fashion.
• Requires the ability to work well with others to provide cohesive services to the Foundation and District.
• Requires strong attention to detail. Exceptional written, verbal and visual communication skills.
PHYSICAL ABILITIES – Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Requires occasional movements of objects weighing up to 20 pounds around the workspace.
• Requires travel to multiple work sites within the District using reliable, personal transportation.
WORK ENVIRONMENT – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.
• Hybrid position- The majority of work will be completed remotely, with visits to The School District of Clayton for meetings and event planning.
• Non-traditional work schedule with event planning, coordination and attendance.
TERM of EMPLOYMENT: Not to exceed 20 hours a week, 260 day position (part time) FLSA Status: Non-Exempt Salary: $23.66-35.80 hourly commensurate with experience. The Job Description above identifies the essential functions, skills, and experience required in this classification, and provides examples of the type of duties that may be required. This description does not identify all job duties that may be required. INTERVIEW PROCESS: Screening Interview: Sept. 16 Panel Interview: Sept. 22 Final Interview Sept 24 Please understand that in order to be considered as a candidate you must complete all steps in the application process. These steps include completing the online application, providing three current references with email addresses, and uploading your cover letter and resume. Equal Opportunity Employer It is the policy of the School District of Clayton not to discriminate on the basis of race, color, religion, sex, national origin, ancestry, disability, age, genetic information or any other characteristic protected by law, in its programs or employment practices as required by Title VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975 and Title II of the Americans with Disabilities Act of 1990. Full Non-Discrimination Disclosure