About this role
Job Summary/Definition
Under general supervision of the Director of Fiscal Services; organizes and directs the activities and operations of Payroll Services; performs complex accounting tasks, and statistical and financial analysis work related to the preparation of District payrolls; schedules, organizes, coordinates, reviews and participates in the preparation, processing, auditing and maintenance of the District's classified and certificated payrolls; trains, directs, and supervises assigned staff. Examples of Duties/Responsibilities
• Schedule, organize, coordinate and perform compilation, input, auditing, and reconciliation of District payroll transactions for certificated and classified employees including standard compensation parameters, timesheets, leave requests, withholding information, adjustments, and health/welfare and statutory benefit amounts
• Coordinate with the Human Resources Department to ensure accurate, comprehensive, efficient, and timely entry of personnel data necessary for calculating pay for all types of employees
• Coordinate the input, maintenance, and monitoring of financial, statistical, and demographic data necessary for accurate and timely processing of District payrolls
• Analyze complex financial reports (e.g., labor distribution, payroll related data, contracts, IRS/State guidelines, etc.) for the purpose of assuring accurate program cost accounting fund distribution and calculations necessary for various components of payroll transactions
• Coordinate with Fiscal Services staff to reconcile payroll records to position control records and ensure all payroll transactions are properly budgeted and accounted for
• Analyze processes and procedures related to Payroll; make recommendations and enact changes to improve accuracy, efficiency, timeliness, completeness, and internal control
• Communicate with administrators, personnel, and outside entities to coordinate activities, resolve issues and conflicts, and exchange information relative to data management and processing of payroll transactions
• Identify measurement period and track hours for non-contracted employees to determine eligibility and benefits
• Provide technical expertise and prepare salary and benefits cost analyses as requested for negotiations; interpret negotiated and contractual agreements for payroll and benefits purposes
• Respond to inquiries, resolve issues and conflicts and provide technical information concerning related policies, procedures, guidelines, rules and regulations; resolve discrepancies with payroll, benefit providers, withholding, workers compensation and salary status
• Train staff on use of various software and procedural systems
• Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions
• Perform other related duties as assigned
Qualifcations Knowledge Of: • Advanced payroll and benefits functions of an educational organization • Advanced principles and techniques involved in payroll preparation and processing • Applicable laws, codes, regulations, policies and procedures • Complex arithmetic calculations • Financial and statistical record-keeping techniques • Interpersonal skills using tact, patience and courtesy • Operation of a computer and assigned software • Oral and written communication skills • Organization and direction of payroll operations and activities • Organizational payroll policies and objectives • Preparation of financial statements and comprehensive accounting reports • Preparation, maintenance, verification and processing of payroll records, reports, and accounts • Principles and practices of supervision and training • Tax withholding, voluntary deductions, garnishments and supplemental insurance Ability to: • Analyze situations accurately and adopt an effective course of action • Assure proper and timely resolution of payroll discrepancies, issues and conflicts • Communicate effectively both orally and in writing • Coordinate communications, information and personnel to assure smooth and efficient payroll activities • Coordinate, oversee and participate in the preparation and maintenance of a variety of automated and manual records and reports related to the payroll function • Establish and maintain cooperative and effective working relationships with others • Interpret, apply and explain rules, regulations, policies and procedures • Meet schedules and time lines • Monitor, audit, adjust and reconcile payroll data • Operate a computer and assigned office equipment • Organize and direct payroll and benefits operations and activities to assure classified and certificated employees are paid in an accurate and timely manner • Perform arithmetic calculations quickly and accurately • Plan and organize work • Prepare records and reports related to assigned activities • Train, supervise and evaluate the performance of assigned staff • Work independently with little direction Training/Education and Experience Any combination equivalent to: graduation from high school or equivalent GED; college-level course work in accounting, business or related field; and five years of increasingly responsible experience in payroll, accounting or fiscal services. Some experience in working with public school district payroll, benefits or accounting functions is desirable. Licenses: Valid California Class C Driver's License and evidence of insurability. Working Conditions/Physicals Requirements: WORKING CONDITIONS:
• Constant interruptions
• Driving a vehicle to conduct work
• Indoor office environment
PHYSICAL DEMANDS:
• Dexterity of hands and fingers to operate a computer keyboard
• Hearing and speaking to exchange information
• Seeing to read a variety of materials
Board Adopted: November 15, 2022