About this role
HUMAN RESOURCES COORDINATOR at Saline Area Schools JOB DESCRIPTION Under the direct supervision of the Assistant Superintendent of Human Resources, and in collaboration with the Human Resources team, the HR Coordinator provides complex and confidential administrative support across a broad range of human resources functions. This role serves as the District's McKinney-Vento Liaison, manages payroll and time-keeping accuracy, substitute and student-teacher staffing, onboarding, and background-check compliance, while serving as a key point of contact for faculty, staff, students, and families. The HR Coordinator also helps ensure that district activities comply with legal, administrative, and Michigan Department of Education and Saline Area Schools policy requirements. This is a full-time, year-round position. Saline Area Schools strives to hire individuals who are intrinsically motivated; have a deep desire to grow professionally; believe children deserve to learn in an environment that is the least restrictive; and are reflective of the highest level of cultural competence. SAS strives to employ individuals who possess a strong work ethic; are committed to providing children with boundless opportunities; and who understand that equity, inclusion, and social justice are essential to the success of a school community in the 21st Century. QUALIFICATIONS Required Education/Certification
• High School Diploma or GED
Preferred Education/Certification
• Associate's or Bachelor's degree from an accredited college or university
• College-level coursework in human resources
Preferred Experience
• Successful experience with office management and procedures in a related area of Human Resources.
• Advanced proficiency with Google Workspace applications, including Docs, Sheets, and Drive
RESPONSIBILITIES & DUTIES Compliance & Records
• Serve as the district's McKinney-Vento Liaison, partnering with the WISD to ensure proper protocols, identification of eligible students, and full compliance with federal and state requirements.
• Oversee Livescan fingerprinting agency implementation and serve as the point of contact for the State of Michigan Criminal History Record Internet Subscription (CHRISS) and iCHAT systems.
• Review, evaluate, and strengthen the district's volunteer and staff criminal history background check processes to safeguard compliance and reduce liability.
• Maintain accurate, real-time staffing records, including tenure status, and ensure records are audit-ready.
• Support the human resources team in ensuring all activities align with legal, administrative, and Michigan Department of Education and district policy requirements.
Payroll & Time Management
• Accurately process bi-weekly Edustaff payroll, including seasonal and coaching staff pay.
• Oversee the hourly time clock system, keeping punches current and accurate to ensure correct and timely payroll.
• Maintain and regularly reconcile absence management records.
• Collaborate with the HR team on recurring processes such as payroll, W-2s, and contract roll-overs.
Staffing & Workforce Coordination
• Manage daily substitute procurement using district technology, coordinating daily, long-term, and special-assignment placements to keep classrooms covered.
• Serve as the district-wide point of contact for student teacher, intern, and observer placements, coordinating with universities and ensuring all onboarding and background-check requirements are met.
• Manage job vacancies, including posting openings on the district website and supporting the hiring process.
• Support new-hire onboarding, ensuring paperwork, credentials, and compliance requirements are completed accurately and on time.
• Partner with departments across the district, including the enrollment team and athletic department, to standardize and strengthen hiring and staffing practices.
Service & Operations
• Provide exemplary customer service to visitors, callers, and email and fax communications, serving as a knowledgeable and professional first point of contact for HR matters.
• Identify opportunities to streamline and improve HR workflows, including digitizing forms and processes to increase efficiency, accuracy, and speed.
Technology & Data Management
• Advanced proficiency with Microsoft Office, particularly Excel and Word, and Google Workspace, including Sheets, Docs, Drive, Forms, Calendar, and Gmail.
• Use spreadsheets to create, maintain, reconcile, and analyze data, including developing formulas, sorting and filtering, identifying discrepancies, and producing accurate reports.
• Manage and maintain electronic records, databases, shared drives, and digital forms with accuracy, confidentiality, and strong organization.
• Demonstrate strong attention to detail when entering, reconciling, and reporting data across multiple systems.
• Quickly learn and navigate new software and district systems with minimal assistance, and troubleshoot routine issues independently.
• Proficiency, or the ability to quickly develop proficiency, in district systems including NewWorld Systems, RedRover, PowerSchool, SparkHire, and Edustaff.
ESSENTIAL DUTIES
• Demonstrate regular attendance, punctuality, and dependability in fulfilling all assigned responsibilities.
• Plan and deliver accurate, timely, and high-quality work across all assigned HR functions.
• Effectively utilize district technology resources, computer network systems, and relevant software to support district operations and the HR function.
• Communicate effectively and professionally with students, families, colleagues, and administrators through respectful verbal and written communication.
• Prioritize, organize, and manage multiple responsibilities while meeting established deadlines and adapting to changing priorities.
• Engage in continuous professional reflection and self-evaluation to enhance effectiveness, leadership, and professional growth.
• Maintain organized work areas, accurate records, effective routines, and efficient time-management practices that align with district and school expectations and maximize efficiency.
• Maintain a safe, orderly, inclusive, and emotionally supportive working environment.
• Effectively manage and maintain resources, technology, equipment, and materials to support responsible stewardship of district resources.
ADDITIONAL DUTIES Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the human resources department and Saline Area Schools. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility. PHYSICAL AND MENTAL DEMANDS, WORK HAZARDS Work in standard office and school building environments that require mobility, visual and auditory acuity, communication, interpersonal, organizational, and problem-solving skills, adaptability, technology proficiency, physical stamina, and environmental awareness. EQUIPMENT Uses standard office equipment such as a personal computer, copy machine, fax machine, and telephone. TRAVEL Limited travel to school district buildings and professional meetings as required. WORK SCHEDULE Year-round position working Monday through Friday, approximately 7:00 AM - 3:30 PM. FLSA STATUS Exempt TERMS OF EMPLOYMENT Subject to the SAS Unaffiliated Contract SALARY Starting at $45,684 per year, commensurate with experience APPLICATION METHOD EXTERNAL CANDIDATES: All interested and qualified external applicants must complete an application and upload all necessary documents on the TalentEd Website (please visit our HR web page at: https://saline.tedk12.com/hire/index.aspx# to access the SAS Job Openings). All letters of interest, resumes, and applications must be received no later than the deadline listed or until the position has been filled.
INTERNAL CANDIDATES: All interested and qualified internal applicants must submit a letter of interest and a current resume via email to Kelly Simion, [email protected]. All letters of interest, resumes, and applications must be received no later than the deadline listed or until filled. NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities.
If you have any accessibility concerns regarding the completion of this application, please contact Kelly Simion, HR Coordinator, [email protected] to set up an appointment for additional support.