About this role
Job Title: Secretary/Special Services Wage/Hour Status: Non-exempt Reports to: Special Education Director Dept./School: Special Education Department Date Revised: 8/31/2026 Primary Purpose: Facilitate the efficient operation of the Special Services Department and provide clerical services to professional staff. Perform routine secretarial/receptionist duties as assigned by the Director. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient word processing and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets and databases, and do word processing Ability to handle day-to-day disruptions and requirements as necessary, with a positive attitude. Experience: Two years of secretarial experience, preferably in a public education environment Major Responsibilities and Duties:
• Maintain professional decorum and protect the confidentiality of all staff, parents, and students.
• Facilitate a friendly, comfortable working environment.
• Assist with preparing forms, and reports, for the department staff using personal computers as needed.
• SHARS/Medicaid Billing/RMTS
• SS program manager for SuccessEd, MSB XLogs, and N2Y
• Office Manager
• Work closely with the district business/finance department to ensure accounting accuracy for the SS department
• Assist in preparing and monitoring local, state, and federal budgets
• Prepare purchase orders (supplies, protocol, continuing education, etc.) - for SS staff/Sp Ed teachers/Sp Ed classrooms/Dyslexia
• Accounts Payable - processing Homebound/Contract/Service/Respite Care/etc. invoices
• Provide PEIMS reports and data to staff and campuses
• Coordinate travel arrangements/reimbursement
• Maintenance work-orders
• Technology work-orders
• Inventory
• Maintain SS business records
• Coordinate bulk emails when needed
• Assist with the coordination of ESY services
• Serve as assistant to case managers in the processing of student audit files.
• Assist in completing pertinent data as needed for various state and local reports.
Other:
• Perform other secretarial or office duties as required or assigned by the Director.
• Assist with forms/packets as needed
• Process folders
• Perform other clerical or office duties as assigned
Supervisory Responsibilities: None Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress; work with frequent interruptions; prolonged use of computer; moderate lifting and carrying. ---------------------------------------------------------------------------- THE LIVINGSTON INDEPENDENT SCHOOL DISTRICT DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, GENDER, RELIGION, NATIONAL ORIGIN, AGE, DISABILITY, OR ANY OTHER BASIS PROHIBITED BY LAW. This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. You understand that supplemental duty assignments may be modified or discontinued at any time for any reason or no reason at all, at the sole discretion of the District, and that the Board of Trustees may change, modify, or eliminate the stipend for supplemental duties at any time. This document may not be modified without the consent and permission of the LISD Director of Personnel. Special Funding: If my position is funded by grants, federal funding, or other special funding, I understand that my employment is expressly conditioned on the availability of full funding for the position. If full funding becomes unavailable, my employment is subject to termination or non-renewal, as applicable.
Employee Signature _________________________________ Date _____________
Supervisor Signature ________________________________ Date _____________