About this role
Job Description: Northview Public Schools Building Administrative Assistant - Office of Special Education Position Summary: As a Building Administrative Assistant at the Office of Special Education, your primary role is to support the smooth and efficient functioning of the special education department by supporting the Director of Special Services and performing a wide range of administrative and clerical tasks. You will play a crucial role in ensuring that daily operations run seamlessly and that the administrative needs of the department are met. Qualifications:
• High school diploma or equivalent; associate's degree or relevant certification is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in utilizing/navigating MIPSE, our special education software application, highly preferred.
• Proficiency in using office software such as Microsoft Office (Word, Excel, Outlook), Google, and other relevant software applications.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and the ability to maintain confidentiality.
• Ability to handle multiple tasks and prioritize effectively.
• Familiarity with basic office equipment (e.g., photocopiers, scanners, printers).
Key Responsibilities:
• Office Support:
• Greet and assist visitors, answer phone calls, and respond to emails.
• Maintain a tidy and organized office environment.
• Manage office supplies, order new supplies as needed for the office and department members, and ensure proper inventory levels are maintained.
• Data Management:
• Organize and maintain physical and digital files, records, and documents.
• Input and update data into spreadsheets, databases, and other systems.
• Prepare and distribute reports, memos, and correspondence.
• Participate in regular MIPSE user groups as scheduled by Kent ISD.
• Support compliance tasks for IEPs, Evaluations, REED due dates etc.
• Scheduling and Calendar Management:
• Coordinate and schedule appointments, meetings, and events.
• Manage and update the calendar for executives or team members.
• Send out meeting invitations and reminders.
• Communication:
• Draft and edit documents, letters, and emails.
• Proofread and format documents for accuracy and professionalism.
• Handle incoming and outgoing mail and deliveries.
• Communicate identified updates within MIPSE to Director of Special Services and Special Education Department accordingly.
• Communicate and coordinate with parents regarding documentation and records.
• Coordinate and communicate special transportation needs for students with disabilities.
• Record Keeping:
• Maintain records of expenses, invoices, and receipts.
• Prepare expense reports and track budget expenditures.
• Administrative Support:
• Provide support for Director of Special Services.
• Perform other administrative tasks and projects as assigned.
Terms:
• Salaried position working 225-days per year following the Building Administrative Assistant (BAA) Agreement.
• Supervised and evaluated annually by the Director of Special Services, per the Building Administrative Assistant Agreement.
• This position is typically office-based and follows a regular schedule.
• Posted until September 11, 2026 or UNTIL FILLED