About this role
Job SummaryThe Records and Information Management Specialist (Records Officer) is the senior technical advisor responsible for formulating policy, performing strategic analysis and planning, conducting program outreach, coordinating and conducting training, developing metrics, and ensuring federally mandated information governance and accountability measures are in place. Provides ongoing general and/or program specific training to medical center staff related to records management.
QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/01/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. For appropriate SF-50(s) to submit please see Required Documents section for examples of SF-50(s) to include. In addition to meeting the Time-In-Grade Requirement you must meet the Minimum Qualification Requirement below. Minimum Qualification Requirement: Specialized Experience: You must have one year of GS-09 level specialized experience directly related to this position within the organization. Examples of specialized experience would typically include, but are not limited to: Senior technical advisor in federal records management and information governance. Develop detailed assessment reports and corrective action plans after identification and analysis of problem areas. Develop and utilize records management metrics, dashboards, audits, surveys, and other reports to identify potential issues in records management. Compiles and presents findings to service chiefs, management, and higher leadership and follows up on action plans. Performs records inventories, quality control, compliance inspections, and audits to ensure records are properly managed. Provides management briefs, feedback, and resource recommendations to executive leadership. Plans, leads, organizes, and directs all records management functions. Maintains the system master essential records inventory and file plan ensuring all essential records are identified and safeguarded. Coordinates records storage, maintenance, and disposition with the VA Records Center and Vault, and NARA-approved commercial records storage facilities. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or three full years of progressively higher-level graduate education leading to such a degree or LL.M. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of GS-09 level specialized experience directly related to the work of the position and education beyond a master's degree may be used to qualify. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Major DutiesInclude but not limited to: Promotes and elevates records management practices to medical center staff. Provides ongoing general and/or program specific training to medical center staff related to records management. Conducts focused monitors and audits of records created and maintained by service lines. Identifies and reports problems and deficiencies of records management by each service line for corrective action. Coordinates records management functions with service line records liaisons and management. Ensure facility compliance with policy and other applicable federal laws and regulations for records management programs. Recommends at the facility and national level improvements in records management practices. Provides subject matter expertise regarding meta data attributes needed to describe records and document the preservation process. Utilizes project management knowledge and skills to assist service lines in completion of records retirement and records retrieval projects. Serves as the facility point of contact and advisor for the maintenance and/or disposition of documents not included in an approved program and acts as a facility point of contact for management of unscheduled records. Virtual: This is not a virtual position. Position Description/PD#: Records and Information Management Specialist/PD99904A Relocation/Recruitment Incentives: Not authorized.RequirementsYou must be a U.S. Citizen to apply for this job. To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959. Physical Requirements: The work is generally sedentary but involves frequent walking, standing, and bending in searching for various files. There is occasional lifting and carrying of such items as record boxes and bulky files. Subject to background/security investigation. .Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel. (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.