About this role
Job SummaryThis position serves as the Administrative Officer (AO) to the Health Administration Service (HAS) at Central Virginia VA Health Care System (CVHCS).
QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/31/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: I have at least one (1) full year of specialized experience equivalent to the GS-9 level in the Federal service that equipped me with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of an Administrative Officer position. Specialized experience includes: Applies specialized principles and practices of health care management; Oversight of hiring, budgeting and contracting; Initiate and manage projects; Skill in the use of computer equipment with a wide variety of software such as Word, Excel, Power Point, Outlook, Access-to extract and organize data, produce letters, memorandums, and to prepare a variety of specific working documents and forms such as spreadsheets, database, word processing, desktop publishing, graphics and other similar products. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond masters level. You must have a combination of specialized experience and masters level education, as described above, which meets the total qualification requirement for the GS-11 grade level. The total percentages must equal at least 100 percent. The education portion must include graduate courses in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Major DutiesThe AO is responsible for providing overall management and support to HAS. Performs duties directly contributing to the administrative management of the HAS at all sites of care including- Richmond, Fredericksburg, Charlottesville, Henrico, and Emporia. Duties include but not limited to: Provides full staff assistance on administrative matters affecting the healthcare delivery system. Implements long- and short-term plans, policies, and procedures, assuring that programs are integrated to support operational efficiencies and strategic priorities. Administers space and equipment programs. Conducts inventory of the Equipment Inventory List (EIL), locates, tracks, and reconcile all service equipment. Establishes unique or complex quality and productivity programs; and develops, interprets, applies and integrates objective criteria and acceptable standards for use in monitoring activities. Ensures quality assurance issues pertaining to the service are documented and appropriate follow-up action occurs regarding any problem or recommendation found or made as a result of the services' quality assurance activities; assesses patient satisfaction, quality management, stakeholder's affairs, budget control, utilization review and short/long range planning. Responsible for developing and maintaining computerized information and for providing outputs and interpretation to appropriate staff Coordinates and provides training support to clerical and to program staff as related to above programs. Discusses, investigates and responds to associated employee grievances and dissatisfactions in order to resolve conflicts. Represents management at labor management meetings, provides information, and resolves conflicts and/or problems that may arise and assures management officials are familiar with the negotiated agreement. Utilizes knowledge of human resources laws, requirements, and policies to ensure all HAS human resources actions follow these guidelines. Responsible for ensuring the timely, compliant, and accurate completion of documents required for various human resources actions, including recruitment, appointments, promotions, performance management, leave administration, compensation, benefits, and education. Utilizes knowledge of financial management policies, guidelines and best practices to provider overall budgeting and financial management for the service-to include budget formulation, justification, and execution, financial management and financial reporting. Interacts and negotiates adjustments or reprogramming of funds with the Fiscal Officer and his/her staff to support the mission, goals, and objectives of Chief of Staff Service. Manages procurement and contracting for the service, including preparing procurement requests, evaluating proposals for work, serving as the Contracting Officer Representative (COR) for procurements, and/or maintaining procurement and contracting records through analysis of program goals, priorities, current resources, and program data. Prepares, and reviews purchase order for supplies and non expendable property such as equipment, to include personal computer hardware and software and other specialized equipment necessary to the effective functioning of the office Performs other related duties as assigned. Work Schedule: Monday-Friday; 8:00 AM- 4:30 PM Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD014600 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not AuthorizedRequirementsYou must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.