About this role
Your mission The Procurement & Logistics Assistant provides administrative, logistical, and operational support to the country office programs and operations. The role focuses on documentation, filing, admin works, follow-ups with suppliers, supporting procurement and logistics processes, and supporting the operations team to ensure smooth operations. About the role <strong>Job Responsibility 1: Procurement Process</strong><ol><li>Assist the technical team to identify specifications, conduct supplier field visits and market assessment.</li><li>Assist in collecting quotations and required supplier documentation in the oPt.</li><li>Support RFQs and RFPs (including ToR, bid evaluations, contracts, and POs).</li><li>Assist in reviewing price quotations, prepare evaluations, and negotiate prices to ensure cost-effectiveness.</li><li>Obtain approvals, prepare award/unsuccessful letters, and maintain procurement documentation.</li><li>Maintain and regularly update supplier databases and preferred supplier lists.</li><li>Provide PR follow-up and inform applicants of the processing progress of their orders. </li><li>Conducting field visit to the suppliers and implementing locations.</li></ol><strong>Job Responsibility 2: Logistics </strong><br><ol><li>Follow up with suppliers to confirm deliveries and obtain original invoices, receipts, and other supporting documents.</li><li>Review delivery notes and resolve delivery issues or difference.</li><li>Support in managing WC premises including: equipment management and count, office services, consumable and supplies, etc. </li><li>Assist in implementing the fleet management cycle.</li><li>Conducting field visits to War Child Offices to follow up on office needs.</li><li>Assist in monitoring supplier performance and adherence to contracts and delivery timelines.</li></ol><strong>Job Responsibility 3: Filing, Data Management and Administrative Support</strong><br><ol><li>Maintain organized records: contracts, POs, trackers, supplier databases, audit documentation.</li><li>Update the procurement trackers and provide information to stakeholders.</li><li>Support in preparing inventory reports (assets, lists, mapping).</li><li>Ensure contract follow-up is up to date with suppliers and consultants.</li><li>Support the Operations team with filing, scanning, photocopying, archiving, and maintaining the administrative workflow between Procurement, Logistics, and Finance.</li><li>Prepare supporting documents for financial payments in coordination with the Finance Team.</li><li>Prepare payments bank cheques and bank transfers. </li><li>Follow up with suppliers for original invoices, receipts, and supporting docs.</li><li>Follow up with WC Staff on Procurement and Logistics tasks.</li><li>Assist in annual audits of procurement and logistics files.</li><li>Perform any additional duties assigned by the Procurement and Logistics Senior Officer.</li></ol> Your profile <strong>Experience and required skills</strong><ol><li>Minimum 2 years of relevant experience in finance, logistics, or procurement within NGOs, preferably with an INGOs. </li><li>Demonstrated knowledge of logistics and procurement is an added value.</li><li>Strong computer skills, Microsoft office, especially Excel and Word. </li><li>Valid driving license and willingness to travel. </li><li>Flexibility and hands-on mentality. </li><li>Knowledge of local market conditions. </li><li>Strong social and communication skills.</li><li>Advanced reporting and writing skills.</li><li>Excellent management skills, teamwork, and flexibility.</li><li>Advanced oral and written skills in English and Arabic. Hebrew is an advantage.</li></ol>