About this role
We are seeking a proactive and highly organized Executive Assistant I to join our team at LAX 32. This role will provide comprehensive administrative support to a minimum of two Directors, with the opportunity to expand support coverage as the team grows. In addition to traditional EA responsibilities, this role offers a unique opportunity to partner directly with senior EAs and executives in Hawthorne to design, build, and implement AI-powered systems that will scale Executive Assistant operations across the organization. Key job responsibilities Administrative Excellence Manage complex, global calendars and scheduling across multiple principals with diplomacy and discretion Coordinate meetings across different time zones and proactively manage executive availability and conflicts Create detailed agendas and coordinate participants for meetings, strategic reviews, and business cadences Submit expense reports and manage financial administrative tasks in a timely and accurate manner Exercise sound judgment to prioritize competing demands with minimal direction Travel & Event Management Schedule comprehensive travel arrangements including air, hotel, and ground transportation for domestic and international travel Create detailed travel itineraries and proactively anticipate logistical needs Coordinate with in-house travel agents and manage complex, multi-leg travel processes Organize and execute team activities, staff meetings, global meetings, and off-site events Coordinate logistics for cross-site engagements between LAX 32 and Hawthorne Communication & Collaboration Act as a seamless extension of the executive team, representing principals with professionalism and poise Coordinate closely with other Executive Assistants within the Amazon and Ring EA community Build positive working relationships across Ring, RBKS, and broader Amazon organizations Handle confidential information with the highest level of integrity and discretion Strategic Support Function independently without constant oversight, completing complex tasks quickly with minimal guidance Design and improve administrative processes to drive efficiency and scalability Support strategic initiatives and special projects as needed across the director-level portfolio AI & Scalability Innovation Partner with the EA team to identify, develop, and deploy AI tools and automation workflows that enhance EA efficiency and coverage Contribute to the development of scalable EA frameworks, including AI-driven calendaring, document preparation, and communications support Help prototype and implement systems that extend EA-level support to teams without dedicated administrative headcount Stay current on emerging AI tools and generative AI applications relevant to executive support operations A day in the life On a day-to-day basic, the Executive Assistant will maintain the Senior leader calendar, keeping it organized for weeks in advance. This involves maintaining strong working relationships with the leader, partner EAs, and members of the business. Additionally, the Executive Assistant will partner with other EA team members on team events, space administration, and building a proactive outlook for upcoming meetings.