About this role
*Job Overview*
We are seeking an energetic and detail-oriented Office Assistant to join our dynamic team! In this vital role, you will be the first point of contact for visitors and clients, ensuring smooth daily operations within our office environment. Your proactive approach and excellent organizational skills will help maintain a welcoming atmosphere while supporting administrative functions. This paid position offers an exciting opportunity to develop your clerical and customer service skills in a fast-paced setting. If you thrive in a multitasking environment and enjoy providing exceptional support, we want to hear from you!
*Responsibilities*
* Greet visitors, answer multi-line phone systems, and direct calls with professional phone etiquette * Manage front desk duties including check-ins, appointments, and general inquiries * Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks * Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents * Assist with bookkeeping activities such as invoicing, billing, and basic financial record keeping * Support administrative tasks including proofreading documents, scheduling appointments, and managing calendars * Provide excellent customer support by addressing inquiries promptly and courteously
*Requirements*
* Proven office experience with strong clerical skills and familiarity with office equipment * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools * Experience with QuickBooks or similar bookkeeping software is preferred * Excellent organizational skills with attention to detail in data entry and filing processes * Strong communication skills, including phone etiquette and customer service experience * Ability to handle multiple tasks efficiently in a fast-paced environment * Prior experience in medical or dental office settings is a plus but not required; familiarity with front desk operations in healthcare environments is advantageous * Demonstrated computer skills with proficiency in typing, proofreading, and using multi-line phone systems
Join us as an Office Assistant to contribute to a well-organized office that values professionalism, efficiency, and exceptional service. This role offers a fantastic platform for growth within administrative support functions while making a meaningful impact on daily operations.
Pay: $18.00-$20.00 per hour
Work Location: In person