administrative assistant @ Nulantic

We are seeking a Temporary Administrative Assistant to support our daily administrative operations. This position provides coverage for a current employee leave. The duration of the assignment will be reviewed and renewed on a month-to-month basis based on operational requirements.

*Our Team*

We are a small, locally owned business with a collaborative team environment. The successful candidate will work directly with the Owner and a small group of experienced colleagues. This role is best suited for someone who enjoys a hands-on administrative position, can work independently once trained, and is comfortable supporting a variety of administrative activities in a small office setting.

*Position Details*

· Position Type: Temporary

· Schedule: Monday to Friday

· Hours: 20 hours per week

· Required Working Hours: 12:30 p.m. to 4:30 p.m.

· Location: Lower Sackville, NS

· Duration: Coverage for employee leave; reviewed and renewed monthly as required

*Administrative Support*

· Provide administrative support to the Owner and team members.

· Organize, maintain, and update electronic and paper files.

· Review records and documentation for completeness and identify missing information.

· Maintain accurate administrative records, correspondence, and filing systems.

· Manage office supplies and support general office administration activities.

· Follow established administrative procedures and company workflows while helping maintain accurate records, documentation, and filing systems.

· Perform other related duties as assigned.

*CRM & Records Management*

· Enter, update, and maintain contact information and key customer, supplier, and project details within the company CRM system.

· Maintain digital records of contracts, customer information, and supporting documentation.

· Conduct periodic reviews of files to support documentation accuracy and completeness.

*Communication & Follow-Up*

· Support the sales process by contacting contractors to determine bidding interest and distributing project information and bid documentation as directed.

· Review outstanding account information and conduct courteous follow-up regarding overdue balances.

· Follow up with manufacturers regarding product lead-time discrepancies and communicate updates as directed.

· Respond to routine inquiries and direct specialized inquiries to the appropriate team member.

· Facilitate the flow of information between customers, suppliers, manufacturers, contractors, and internal team members.

*Qualifications*

· Post-secondary education in administration, business, or a related field, or an equivalent combination of education and experience.

· Minimum two (2) years of experience in an administrative or office support role.

· Proficient in day-to-day use with Microsoft 365 applications, including Outlook, Word, Excel, SharePoint, 365 Copilot and Teams.

· Experience using CRM systems is required. Experience with PipeDrive or similar CRM software is considered an asset.

· Strong attention to detail with experience maintaining accurate records and document management systems.

· Experience using QuickBooks Desktop is considered an asset. Responsibilities are limited to reviewing account status information and supporting follow-up activities related to outstanding customer payments.

· Reliable transportation to the Lower Sackville office. Office is located 1 km from Cobequid Transit Terminal

*The Ideal Candidate*

· Organized and dependable.

· Comfortable making outbound phone calls and conducting follow-up activities.

· At ease working independently once trained.

· Professional, courteous, and confident when communicating with others.

· Able to manage multiple administrative tasks while maintaining accuracy and attention to detail.

Pay: $18.00-$22.00 per hour

Expected hours: 20.0 per week

Benefits: * On-site parking

Language: * English (required)

Work Location: In person