About this role
Essential Duties and Responsibilities:
• Greet and assist employees, visitors, clients, and vendors in a professional and courteous manner
• Manage visitor check-in including assisting with issuing and collecting visitor badges in accordance with company security protocols
• Answer, screen, and route incoming calls using multi-line phone system
• Monitor and respond to general emails and internal communication platforms
• Receive, log, sort, and distribute incoming mail, packages, and deliveries
• Coordinate outgoing mail and shipments
• Assisting with scheduling meetings, appointments, and conference rooms using Microsoft Calendar
• Maintain and organize electronic and physical filing systems in accordance with record retention policies
• Maintain office supply inventory and coordinate purchasing
• Coordinate service and maintenance of office equipment and facilities
• Other duties as assigned by management.
Experience and Education:
Required:
• High School diploma or equivalent
• Three years of administrative experience preferred
Other Skills and Abilities
• Previous experience working in an office and/or corporate environment preferred
• Excellent verbal and written communication skills
• Strong customer service and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience working with HRIS systems preferred (UKG preferred)
• Excellent organizational skills and attention to detail
• Basic understanding of administrative procedures and systems such as recordkeeping and filing
• Ability to multitask and prioritize effectively in a corporate environment
Essential Physical Requirements:
• Must be able to sit/stand up for up to a full 8-hour shift, in the performance of the position
• Must be able to work with limited supervision under stressful conditions
• Must be able to use a desktop and lap top computer, mobile and multi-line phone, copy machine/scanner, fax machine to accomplish duties
• Must be able to work varied hours/days as business dictates
• Must be able to bend, reach above head and lift up to 20 pounds occasionally.