About this role
Finance Officer – THRIVE
What we are looking for
Hivos is an equal opportunities employer and welcomes applications from all qualified individuals. We are currently seeking suitably qualified, highly competent, and motivated candidates to serve as Finance Officer - THRIVE and lead effective implementation, coordination, and delivery of the program upon project commencement.
Position Information
Location: Zimbabwe
Hours: Full Time (37.5 Hours Per Week)
Reports to: Project Finance Manager
Team: Programs
Contract Type: Fixed – Term
Term: This appointment is for an initial term of one year, with possibility of renewal for the life of the project, subject to donor funding availability, performance and organizational needs.
Office: Zimbabwe
Provisional grade: 4
Deadline: 8 September 2026
JOB CONTEXT
Hivos was awarded the THRIVE Program (Promoting an Enabling Environment for Civil Society) under the Swedish Strategy for Support to Civil Society 2025–2029. The program aims to strengthen civil society resilience, sustainability, and effectiveness across Kenya, Zimbabwe, Colombia, and Lebanon.
THRIVE seeks to empower civil society actors to counter shrinking civic space and promote enabling environments through three interlinked outcomes:
• Safe and inclusive spaces for collaboration
• Strengthened operational and strategic capacities
• Increased access to knowledge, networks, tools, and resources
ROLE PURPOSE
Reporting to the project Finance Manager, the Finance Officer supports the project team by reviewing financial reports, preparing consolidated donor statements, tracking expenditures, and ensuring compliance with supporting documentation. The role manages cash flow planning, remittance and reporting schedules, assesses partner and grantee budgets, and processes transactions in the Hivos All Solutions system, strengthening accountability, transparency and overall financial performance within THRIVE’s implementation.
KEY RESPONSIBILITIES
The key responsibilities of the role include:
Financial Monitoring of Partners
• Monitor partners’ financial performance to ensure compliance with contractual obligations and donor and Hivos regulations.
• Strengthen partners’ capacity in understanding and managing their assigned budgets.
• Review partners’ fund availability to process disbursements.
• Obtain and consolidate partners’ executed amounts for inclusion in donor financial reports.
• Evaluate audit results submitted by partners according to Hivos assessment standards.
• Record findings from partner evaluations in All Solutions (AS).
Partner Financial Reporting Review
• Review partner financial reports to ensure they meet minimum submission requirements before full evaluation.
• Provide timely and clear feedback to partners when reports require corrections to comply with Hivos and donor standards.
• Assess the reasonableness of expenses through sampling, following Hivos policies and the Hivos Framework for Project Expenditure Verification.
• Verify fund availability and budget execution to authorize disbursements.
• Consolidate partners’ executed amounts for inclusion in donor financial reports.
• Record evaluation results, findings, and verification outcomes in AS, including the Expenditure Verification Control Worksheet when applicable.
• Review and analyze audit results submitted by partners in accordance with Hivos assessment standards.
Project Financial Monitoring
• Generate monthly expenditure reports from AS and verify that all processed transactions are recorded.
• Incorporate cash reconciliation into expenditure reports when applicable.
• Conduct project budget execution analysis.
• Review resource allocation in project budget to ensure Hivos staff costs align with project planning; recommend reallocations when appropriate.
• Apply corrections indicated by the project Finance Manager (FM) to the execution report.
• Ensure financial execution aligns with donor/Hivos mandates.
Accounting Review & Reconciliation
• Conduct monthly reviews of accounting records in AS to ensure accurate expense registration and identify omissions or discrepancies.
• Perform reconciliations of expenses and income recorded in AS against donor financial reports.
Partner Evaluation & Formalization
• Conduct the Financial Intake Assessment and, when exceptions are approved, review financial information or assessments completed by other donors.
• Justify the use of a less rigorous partner financial evaluation method when applicable and submit the justification to the FM.
• Discuss assessment outcomes and the action plan with the FM and enter both into AS.
• Align project budget accounts with Hivos codes after contract approval.
Project Closure
• Verify that the final financial report has been reviewed and approved.
• Complete the Contract Closure process in AS.
Financial Analysis & Support
• Ensure local compliance with authorities and financial institutions.
• Support office management and other administrative tasks, including supplier payments, reconciliations, and staff advances.
• Provide consolidated budget execution information to the regional financial team and attend related meetings.
• Complete the Annual Forecast and contribute to quarterly and annual financial planning.
PERSON SPECIFICATIONS
Qualifications
• Degree in finance, accounting, business economics or related / similar field.
• A holder of CPA, ACCA or related certification.
Knowledge / Experience
• 1–3 years of experience in finance, including the financial management of donor-funded programmes, preferably within international NGOs or development cooperation environments.
• Significant experience in grantmaking, including grant administration, disbursement, monitoring and grant closure processes, particularly in multi-country programmes.
• Proven experience managing the full financial cycle of donor-funded programmes, including budgeting, forecasting, financial monitoring and reporting.
• Advanced knowledge of accounting principles.
• Expertise in accounting, business economics, ERP/MIS systems and financial software.
• Experience overseeing audits, ensuring compliance with tax regulations and managing financial risks across multiple programme countries.
• Experience in capacity building and providing technical guidance to finance staff and implementing partners.
• Fluency in English is essential; knowledge of French is an asset.
Key Skills /Attributes
• Financial analysis, strategic thinking and problem-solving.
• Communication and stakeholder management.
• Planning and organizational skills.
• High attention to detail and accuracy.
• Able to meet deadlines, multitask effectively, and work collaboratively in culturally diverse teams.
• Integrity, accountability, professionalism and ethical judgement.
What we offer
We offer a stimulating work environment in a professional international organization with very dedicated staff. This position will be based in Harare, Zimbabwe. We offer a national contract based on Hivos local labour conditions, with comparatively competitive remuneration package commensurate with experience and expertise. Hivos welcomes International & Regional applicants but can only offer a position to only those with a valid work permit for Zimbabwe.
Want to apply?
Please submit a cover letter (maximum 1 page) and CV (maximum 2 pages) as soon as possible by clicking the ‘Apply here’ button. Applications are being received until 8 September 2026, midnight CAT.
Our values and commitment to safeguarding
Hivos is committed to promoting equality, diversity, and inclusion in the workplace, and strives to be representative of all sections of society. We know that different perspectives, experiences, and competences are key for Hivos to be a relevant, capable, and successful organization. Hivos therefore strives to recruit staff with diverse backgrounds and lived experiences.
Hivos is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and partners with whom Hivos engage.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Hivos also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. When you submit an application, you confirm your understanding of these recruitment procedures. Gross Salary Range: USD2824.9 -USD3381.18 per month