About this role
Front of House / Administrative Assistant (m/f/d)
Company: Boeing Deutschland GmbH - BDG
Be part of Boeing’s Berlin office and help create a warm, welcoming, and service-oriented environment for visitors, colleagues, and business partners. We are looking for a friendly, organized and proactive Front of House / Administrative Assistant to ensure the Front of House and office operate smoothly and professionally.
This is a full-time, 100% on-site role that combines front desk service, office coordination, and administrative support in a global company environment.
Why you’ll love this role
• Be the face of Boeing in Berlin by welcoming guests and supporting day-to-day operations. • Work in a collaborative, international environment where English is the primary working language, with German required for local communication and guest support. • Gain exposure to cross-functional teams and a variety of operational activities in a role with hands-on responsibility. • Clear, structured responsibilities with opportunity to expand your skillset and take on project work.
What you’ll do (position responsibilities)
• Manage the lobby and other common areas to ensure they are maintained to a high professional standard. • Support the coordination of visits, meetings, conferences, and guest events. • Provide reception and guest management services, including answering calls and booking conference rooms. • Handle incoming and outgoing mail. • Coordinate with vendors for events and office maintenance. • Collect, organize, and maintain data for processing and electronic information systems. • Order and manage office supplies, including stationery and kitchen items. • Support financial administration tasks, including invoice management, and respond to queries from the Finance Department in Amsterdam. • Identify and report safety hazards and support employee onboarding and offboarding processes. • Collaborate effectively with a wider international team across multiple countries, supporting smooth communication and coordination. • Provide basic support with a variety of systems and tools, and coordinate with IT support as needed. • Perform additional administrative tasks as required.
What we offer you
• Vacation: 32 vacation days to support work-life balance. • Personal Time Off: Paid days for selected personal circumstances, including emergencies, marriage, moving, and bereavement. • Meal and Transportation Allowances: Monthly meal allowance of €115 and a €50 transport credit. • Pension Plan: A pension plan with 13 monthly payments and flexible contribution options. • Life and Disability Insurance: Coverage for life insurance and total occupational disability. • Sick Leave Salary Gap Insurance: Income protection during sick leave. • Global Travel Coverage & International SOS Assistance: Support for business travel worldwide. • Medical Benefits Abroad: Emergency medical protection while traveling. • Career Development: Access to the Learning Together Program, supporting degrees, MBAs, and certifications. • Well-Being Support: Employee Assistance and Well-Being programs.
For a full list of our benefits in Germany please check our website as these are changing regularly to match market requirements at a local level.
What we’re looking for (basic qualifications)
• Excellent written and verbal communication skills in German and English. • Strong Microsoft Office skills, including Word, Excel, PowerPoint, and SharePoint. • Professional presence and a strong customer-service mindset. • Ability to work independently as well as collaboratively across cross-functional teams. • Strong organization and time-management skills, with the ability to prioritize under pressure. • Attention to detail, a positive attitude, and a strong team-player mentality. • Flexibility and responsiveness to urgent operational needs. • Comfortable using multiple systems and tools, with the ability to support basic IT-related queries or coordinate with IT support where needed.
Nice to have (preferred qualifications)
• Formal training or qualification in administration, secretarial studies or equivalent (e.g., Abitur, Fachabitur, commercial apprenticeship). • Experience in hospitality, travel, facility services or a multinational corporate setting.
Practical details
• Location: Berlin — full time, 100% office-based. • A navy-blue corporate uniform will be provided; a dress code applies for Front of House staff. • Candidates must live in the Berlin area or be willing to relocate at their own expense. Relocation assistance is not provided. • Boeing will not sponsor applicants for employment visas. Candidates must already have legal authorization to work in Germany.
How to apply
• Please submit your CV and a brief cover letter outlining your relevant experience and availability. • Include your current work authorization status and confirm whether you are based in the Berlin area or willing to relocate at your own expense.
Conflict of Interest
• Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process.
Join Boeing in Berlin and help shape a welcoming and professional environment for our employees and visitors. We look forward to hearing from you.
Language Requirements:
Not Applicable
Education: Not Applicable
Relocation: Relocation assistance is not a negotiable benefit for this position.
Security Clearance: This position does not require a Security Clearance.
Visa Sponsorship: Employer will not sponsor applicants for employment visa status.
Contingent Upon Award Program This position is not contingent upon program award
Shift: Not a Shift Worker (Germany)