About this role
Job summary
The post holder will provide administrative, logistical and practical support to the Essex Sexual Health Service Outreach and Health Promotion Team, helping to ensure the effective planning and delivery of outreach, health promotion and education activities across Essex.
Main duties of the job
The post holder will support the team with stock control, stock audits, stock requisitions and general administration associated with outreach and health promotion activity. They will assist with maintaining accurate records, collecting and entering data, and supporting the organisation and promotion of training and events.
The post holder will provide practical support for outreach events, including assisting with preparation, resources, equipment and materials, and supporting the team during events and activities in community and other settings.
The role will require working closely with members of the Outreach and Education Team, partner organisations and other professionals to support the smooth coordination and delivery of health promotion and outreach activity.
Although this post will be predominately supporting delivery in North Essex, the post holder may be expected to support the wider service with activities across Essex. The role may therefore require regular travel and flexibility to support outreach events and activities across the county.
We encourage applications from those with backgrounds in administration, community outreach, youth work, health promotion, events coordination or working with people from seldom heard from communities.
This role will require the successful applicant to undergo a DBS check.
About us
Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality. Provide is owned by its employees and has primarily social objectives. Any profits we make are reinvested into the local community or back into delivering services.
We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people's homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.
A highly respected, award winning health and social care provider. We expect our staff to demonstrate and uphold our values at all times:
Vision:Transforming Lives
Values:Care, Innovation and Compassion
Mission:An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.
Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+, Ethnic Minority and Men's Networks.
We welcome applicants from underrepresented groups. If you have the skills and experience for the job, please apply regardless of your background.
Job description Job responsibilities
MAIN DUTIES & RESPONSIBILITIES
1. To provide administrative and practical support to the Outreach and Education Team to assist with the effective delivery of health promotion, education and outreach activities.
2. To support the management and organisation of outreach and health promotion resources, including maintaining stock levels, undertaking regular stock checks and supporting stock audits.
3. To support with stock requisitions, ensuring requests are accurately recorded and processed in a timely manner, and that appropriate levels of resources are available for planned activities and events.
4. To support the team with general administration tasks, including data collection, data entry, maintaining records and preparing information for monitoring and reporting purposes.
5. To support the administration and coordination of training sessions and events, including using platforms such as Eventbrite to upload training opportunities, maintain event information and support participant bookings where required.
6. To support the preparation and organisation of outreach events, including ensuring appropriate resources, promotional materials and equipment are available and ready for delivery.
7. To provide practical support at outreach events and health promotion activities, working alongside members of the team and partner organisations to ensure activities run effectively.
8. To assist with the distribution and organisation of health promotion resources and materials, ensuring resources are appropriately stored, recorded and available for use.
9. To maintain accurate records relating to stock, events, training, outreach activity and other administrative functions, in accordance with relevant information governance and service procedures.
10. To support the team with the collection and collation of monitoring information relating to outreach and health promotion interventions, contributing to service reports as required.
11. To establish and maintain effective working relationships with members of the Outreach and Education Team and relevant partner agencies, providing a professional and helpful point of contact where appropriate.
12. To support the organisation and promotion of health promotion campaigns, events and activities, including World AIDS Day, National HIV Testing Week, Sexual Health Week, LGBT+ History Month, Pride, Black History Month and other relevant promotions and events.
13. To support the team with the coordination and preparation of materials for professional training, community education sessions and other health promotion activities.
14. To assist with maintaining calendars, event schedules, meeting minutes and actions and other administrative systems to support the effective planning and coordination of team activities.
15. To ensure that all administrative and support activities are undertaken in accordance with relevant organisational policies and procedures, including information governance, confidentiality, safeguarding and health and safety requirements.
16. To manage own workload effectively, prioritising tasks according to service requirements and communicating with the line manager regarding workload, deadlines and any issues that may affect delivery.
17. To work flexibly to meet the developing needs of the service and its service users across a wide geographical area. This may include supporting outreach events during evenings and weekends where required.
Person Specification
essential Essential
Good standard of general education, including English and Maths. Experience of providing administrative or practical support within a busy service or team. Good organisational and administrative skills, with the ability to manage and prioritise own workload. Good computer skills, including Microsoft Word, Excel, Outlook and PowerPoint. Clean driving licence & access to a car with the ability to travel, with required resources, across the county, working flexibly including working out of hours (evenings and weekends) when required
desirable Desirable
Qualification or training in administration, community work, health promotion, events or a related area. Experience of working within health, education, youth, community or voluntary sector settings.
essential Essential
Reliable, organised and willing to work flexibly to meet the needs of the service
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Provide CIC
Address Colchester or Chelmsford
Colchester
CO4 9YQ
United Kingdom
Employer's website https://www.provide.org.uk/ (Opens in a new tab)