About this role
Job summary
We are seeking an experienced and motivated Operational Manager & Deputy Practice Manager to join our Senior Leadership Team.
This is a key leadership role responsible for the day-to-day operational management of a busy and progressive GP practice serving approximately 15,000 patients.
Working closely with the Practice Manager, the successful candidate will lead our reception team and oversee operational services including patient access, complaints management, premises and facilities, governance, health and safety, business continuity, quality assurance and CQC readiness.
The post holder will act as Deputy Practice Manager and play a pivotal role in supporting the delivery of safe, effective and patient-centred services.
We are looking for someone who:
Has experience of operational management. Is a confident and supportive leader. Has excellent organisational and communication skills. Can manage competing priorities in a fast-paced environment. Is committed to delivering high-quality patient services. Has experience of governance, compliance or quality improvement. Ideally has experience within primary care or healthcare settings. Why Join Us?
Opportunity to join an established Senior Leadership Team. Influence the future direction of a growing practice. Lead meaningful service improvements. Develop and shape operational excellence across the organisation. Play a key role in supporting the delivery of high-quality patient care.
Main duties of the job
Key Responsibilities
Leadership of the Reception Team Complaints and Patient Experience Patient Access and Operational Performance Premises and Facilities Management Health & Safety and Compliance Governance and Policy Management Business Continuity Planning CQC Readiness and Regulatory Compliance Workforce Induction and Training Deputising for the Practice Manager
About us
An exciting opportunity has arisen to join our friendly team as part of the Senior Leadership Team at the surgery.
The SLT comprises the Practice Manager, Finance & HR Manager, Operational Manager & Deputy PM, Nurse Manager and IPC Lead.
The SLT team is supported by a fantastic team of GP Partners who are fully engaged in the Practice, staff and patients.
We are a large well-regarded training practice with nearly 15,000 registered patients based in a single site in the centre of Chelmsford and are part of Chelmsford City Health Primary Care Network comprising 43,000 patients.
Working closely with the Practice Manager, the successful candidate will be fundamental to the successful running of the surgery. The surgery recently underwent a full renovation providing a nice environment for our staff to work in and our patients to be treated in.
We are looking for someone to share our patient-centric approach to care at the surgery which underpins all decisions we make when running the surgery.
Job description Job responsibilities
Job Title
Operational Manager & Deputy Practice Manager
Responsible To
Practice Manager
Job Purpose
The Operational Manager & Deputy Practice Manager is responsible for the effective day-to-day operational management of the practice, ensuring the delivery of safe, effective, responsive and high-quality services to patients.
The post holder will provide leadership across reception and administration services, complaints management, patient experience, premises and estates, health and safety, governance, business continuity, quality assurance and regulatory compliance.
The post holder will act as Deputy Practice Manager and support the strategic objectives of the practice whilst ensuring operational excellence, regulatory compliance and continuous improvement.
The post holder will be a member of the Senior Leadership Team and contribute to the strategic development of the practice.
Key Areas of Responsibility
Operational Management
Day-to-day operational leadership. Service improvement and operational performance. Reception & Administration Services
Management of the Reception Team. Rotas, performance management and workforce planning. Patient Access & Capacity Management
Oversight of patient access and appointment systems. Demand and capacity planning. Appointment utilisation and access performance monitoring. Coordination of additional clinical capacity where required. Development and implementation of patient access procedures. Complaints & Patient Experience
Management of complaints, concerns and compliments. Patient Participation Group and patient feedback. Premises & Estates
Day-to-day premises management. Contractor management and maintenance programmes. Health & Safety & Compliance
Risk assessments. Statutory inspections. Compliance monitoring. Governance & Quality Assurance
Policies and procedures. Audit and action plan management. Governance oversight. CQC Readiness
Inspection preparation. Evidence gathering and compliance monitoring. Business Continuity
Business Continuity Lead. Emergency planning and service recovery. Workforce Development
Non-clinical induction. Training and mandatory training compliance. Workforce development support. Deputy Practice Manager Duties
Deputise for the Practice Manager. Attend meetings and represent the Practice Manager when delegated.
Person Specification
Experience Essential
Essential Leadership and line management experience. Strong organisational abilities. Experience of complaints management. Experience of operational management. Excellent communication and interpersonal skills. Understanding of governance and compliance. Experience of implementing service improvements. Ability to manage competing priorities.
Desirable
Desirable Primary care experience. Understanding of CQC regulations. Health & Safety qualification. Management qualification. Project management experience. Estates or facilities management experience.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Whitley House Surgery
Address Crompton Building
Writtle Road
Chelmsford
Essex
CM1 3RW
United Kingdom
Employer's website https://www.whitleyhouse.co.uk/ (Opens in a new tab)